XL EagleGovernment contracting, in plain English.
419 terms and acronyms you will run into when you bid federal, state and local work. Each one explains what it means, why it matters to a small business, and what to do about it.
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A
AbilityOne AbilityOne ProgramACC Army Contracting CommandACO Administrative Contracting OfficerAFCEC Air Force Civil Engineer CenterAffiliation SBA affiliation rulesAFICC Air Force Installation Contracting CenterAGAR Agriculture Acquisition RegulationAmendment Solicitation AmendmentANC Alaska Native CorporationAnti-Kickback Act APEX Accelerators APEX Accelerators (formerly Procurement Technical Assistance Centers)APP (Arizona) Arizona Procurement PortalASBCA Armed Services Board of Contract AppealsAward Contract AwardAward Notice
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Base Year and Option Years Berry Amendment Best Value beta.SAM.gov beta.SAM.gov (former beta site)Bid bond Bid bond (bid guarantee)Bid bond (state and local) Bid guaranteeBid opening Public bid openingBid protest Bid tabulation Bid tabBid/No-Bid Bid/No-Bid DecisionBidBuy (Illinois) Illinois BidBuy eProcurement systemBidNet Direct BidNet Direct bid notification serviceBLM Bureau of Land ManagementBOA Basic Ordering AgreementBonding capacity Surety bonding capacityBonfire Bonfire eProcurement portal (Euna Procurement)BOP Federal Bureau of PrisonsBOR Bureau of ReclamationBPA Blanket Purchase AgreementBrand Name or Equal Burdened Labor Rate Buy American Act Buy American Act (BAA)BuyBoard BuyBoard National Purchasing Cooperative
C
CAGE code Commercial and Government Entity codeCal eProcure California State Contracts Register and eProcurement portalCapability statement Capture Capture ManagementCAS Cost Accounting StandardsCBCA Civilian Board of Contract AppealsCBP U.S. Customs and Border ProtectionCDRL Contract Data Requirements ListCeiling Price Certificate of Competency Certificate of Competency (COC)Change Order Claim Claim (Contract Disputes Act claim)CLIN Contract Line Item NumberCLIN Pricing Sheet Contract Line Item Number (CLIN) Pricing SheetCloseout Contract CloseoutCMAS California Multiple Award SchedulesCMBL Centralized Master Bidders List (Texas)CMMC Cybersecurity Maturity Model CertificationColor Team Reviews Color Team Reviews (Pink, Red, Gold)ColoradoVSS Colorado Vendor Self ServiceCombined Synopsis/Solicitation COMMBUYS Massachusetts COMMBUYSCompliance Matrix Conflict of interest Conflict of interest (personal and procurement integrity)Contract Disputes Act Contract Disputes Act (CDA)Contract Modification Contract Modification (Bilateral or Unilateral)Contract Specialist Contract Value vs Obligated Amount Contracting Activity Contracting Officer Contracting Officer (CO)Cooperative purchasing Cooperative purchasing contractsCOR Contracting Officer's RepresentativeCost Realism Cost-Plus Cost-Reimbursement ContractCOSTARS Pennsylvania COSTARS cooperative purchasing programCOTR Contracting Officer's Technical Representative (legacy term)CPAF Cost-Plus-Award-FeeCPAR Contractor Performance Assessment ReportCPARS Contractor Performance Assessment Reporting SystemCPFF Cost-Plus-Fixed-FeeCPIF Cost-Plus-Incentive-FeeCTsource Connecticut State Contracting PortalCure notice
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DARPA Defense Advanced Research Projects AgencyDAU Defense Acquisition UniversityDavis-Bacon Act Davis-Bacon Act (Construction Wage Rate Requirements)DBE Disadvantaged Business EnterpriseDCAA Defense Contract Audit AgencyDCMA Defense Contract Management AgencyDCSA Defense Counterintelligence and Security AgencyDD 1423 DD Form 1423, Contract Data Requirements ListDD Form 2345 Militarily Critical Technical Data AgreementDebarment and suspension Debriefing Delivery Order DemandStar DemandStar bid marketplaceDFARS Defense Federal Acquisition Regulation SupplementDFAS Defense Finance and Accounting ServiceDHS Department of Homeland SecurityDIBBS DLA Internet Bid Board SystemDISA Defense Information Systems AgencyDIU Defense Innovation UnitDLA Defense Logistics AgencyDOC Department of CommerceDoD Department of DefenseDOE Department of EnergyDOI Department of the InteriorDOJ Department of JusticeDOL U.S. Department of LaborDOT Department of TransportationDUNS number Data Universal Numbering System number
E
E-Verify E-Verify (federal contractor rule)EAR Export Administration RegulationsECO Engineering Change OrderECP Engineering Change ProposalEdison Supplier Portal Tennessee Edison Supplier PortalEducation U.S. Department of EducationEDWOSB Economically Disadvantaged Women-Owned Small BusinessEFT Electronic Funds TransferEIN Employer Identification NumberEmergency procurement Emergency purchaseeMMA eMaryland Marketplace AdvantageEntity administrator SAM.gov entity administrator roleEntity Validation Service Entity Validation Service (EVS)EPA Environmental Protection AgencyESBD Electronic State Business Daily (Texas)ESPC Energy Savings Performance ContracteVA eVA, Virginia's eProcurement portalExecutive Order minimum wage Executive Order minimum wage for federal contractors (EO 13658 and EO 14026)Executive Summary
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FAA Federal Aviation AdministrationFAI Federal Acquisition InstituteFalse Claims Act False Claims Act (FCA)FAPIIS Federal Awardee Performance and Integrity Information SystemFAR Federal Acquisition RegulationFAR 52.204-8 Annual Representations and Certifications provisionFAR Part 12 Acquisition of Commercial Products and Commercial ServicesFAR Part 13 Simplified Acquisition ProceduresFAR Part 14 Sealed BiddingFAR Part 15 Contracting by NegotiationFAR Part 19 Small Business ProgramsFAR Part 36 Construction and Architect-Engineer ContractsFAR Part 8 Required Sources of Supplies and ServicesFBI Federal Bureau of InvestigationFCC Federal Communications CommissionFEMA Federal Emergency Management AgencyFFP Firm-Fixed-PriceFlow-down clause FOB origin and FOB destination Free on Board origin and Free on Board destinationFP-EPA Fixed-Price with Economic Price AdjustmentFPDS Federal Procurement Data SystemFringe Fringe BenefitsFSC Federal Supply ClassFSS Federal Supply ScheduleFull and Open Competition
G
G&A General and AdministrativeGAO Government Accountability OfficeGAO protest Government Accountability Office bid protestGeorgia Procurement Registry GPR (Georgia Procurement Registry)Go/No-Go Go/No-Go Decision GateGPC Government Purchase CardGSA General Services AdministrationGSA Advantage GSA Advantage!GSA eBuy GSA MAS Multiple Award ScheduleGSAM General Services Administration Acquisition ManualGWAC Governmentwide Acquisition Contract
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I
ICE U.S. Immigration and Customs EnforcementIDIQ Indefinite Delivery, Indefinite QuantityIDOA Procurement Indiana Department of Administration Procurement DivisionIFB Invitation for BidsIGCE Independent Government Cost EstimateIHS Indian Health ServiceIncorporated by reference Clauses Incorporated by ReferenceIncremental Funding Indirect Rates Indirect Cost RatesInspection Inspection and AcceptanceInspection and acceptance Invoice Invoice (Proper Invoice)IPP Invoice Processing PlatformIRS Internal Revenue ServiceITAR International Traffic in Arms RegulationsITAR registration International Traffic in Arms Regulations registration with DDTCITB Invitation to Bid
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M
MACC Multiple Award Construction ContractMarkup MATOC Multiple Award Task Order ContractMBE Minority Business EnterpriseMentor-Protege Mentor-Protege ProgramMFC Most Favored CustomerMFMP MyFloridaMarketPlaceMICC Mission and Installation Contracting CommandMiller Act MissouriBUYS MissouriBUYS statewide eProcurement systemMOA Memorandum of AgreementMOU Memorandum of UnderstandingMPT Micro-Purchase ThresholdMunicipal procurement City and county purchasingMySBA Certifications MySBA Certifications portal
N
NAC VA National Acquisition CenterNAICS code North American Industry Classification System codeNASA National Aeronautics and Space AdministrationNASPO ValuePoint NASPO ValuePoint cooperative purchasingNAVFAC Naval Facilities Engineering Systems CommandNAVSUP Naval Supply Systems CommandNC eVP North Carolina Electronic Vendor PortalNCAGE code NATO Commercial and Government Entity codeNDA Non-Disclosure AgreementNevadaEPro Nevada eProcurement systemNFS NASA FAR SupplementNIGP code NIGP Commodity/Services CodeNIIN National Item Identification NumberNIST National Institute of Standards and TechnologyNIST SP 800-171 NIST Special Publication 800-171NJSTART New Jersey's eProcurement systemNOAA National Oceanic and Atmospheric AdministrationNonmanufacturer rule Nonmanufacturer rule (NMR)Notice to Proceed Notice to Proceed (NTP)NPS National Park ServiceNRCS Natural Resources Conservation ServiceNSN National Stock NumberNTE Not-to-ExceedNYSCR New York State Contract Reporter
O
OASIS+ One Acquisition Solution for Integrated Services PlusObligation Obligation of FundsOCI Organizational Conflict of InterestOffer Due Date Offer Due Date (Response Date)OFPP Office of Federal Procurement PolicyOGS New York Office of General ServicesOhioBuys OhioBuys eProcurement systemOMB Office of Management and BudgetOMES Oklahoma Office of Management and Enterprise ServicesOMNIA Partners OMNIA Partners, Public SectorOpenGov Procurement OpenGov Procurement portalOption Period OregonBuys OregonBuys eProcurement systemOSBP Office of Small Business ProgramsOSDBU Office of Small and Disadvantaged Business UtilizationOstensible subcontractor rule OTA Other Transaction AuthorityOther than small Other than small businessOverhead
P
PA eMarketplace Pennsylvania eMarketplacePass-Through Pass-Through ContractingPast performance Past Performance Volume Payment bond PCO Procuring Contracting OfficerPerformance and payment bonds Performance bond and payment bondPerformance bond Performance bond (Little Miller Acts) State performance and payment bondsPeriod for Acceptance of Offers Periscope S2G Periscope S2G (formerly BidSync)PIEE Procurement Integrated Enterprise EnvironmentPiggybacking Piggyback contractPIID Procurement Instrument IdentifierPlanetBids PlanetBids vendor portalPO Purchase OrderPolaris Polaris Governmentwide Acquisition ContractPoP Period of PerformancePost-Award Conference Post-Award Conference (Kickoff Meeting)PPIRS Past Performance Information Retrieval SystemPPP Public-Private PartnershipPre-Bid Conference Pre-Bid (or Pre-Proposal) ConferencePresolicitation Notice Prevailing wage (state) State prevailing wage lawsPrice Realism Price Reasonableness Price Volume Price Volume (Cost/Price Proposal)Prime vs Sub Prime Contractor vs SubcontractorProfit vs Fee Prompt Payment Act PSC Product and Service CodePublic Purchase Public Purchase eProcurement sitePunch List PWS Performance Work Statement
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REA Request for Equitable AdjustmentReceiving Report Reps and certs Representations and certificationsResponsibility determination Revolutionary FAR Overhaul Revolutionary FAR Overhaul (RFO)RFI Request for InformationRFP Request for ProposalRFP (state and local) Request for ProposalRFQ Request for QuotationRule of Two Small business Rule of Two
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Salient Characteristics SAM points of contact Points of contact (POC) in SAM.govSAM registration System for Award Management entity registrationSAM renewal Annual SAM registration renewalSAM.gov System for Award ManagementSAT Simplified Acquisition ThresholdSATOC Single Award Task Order ContractSBA Small Business AdministrationSBA certifications Small Business Administration certification programsSBA VetCert Veteran Small Business Certification programSBDC Small Business Development CenterSBIR Small Business Innovation ResearchSCBO South Carolina Business OpportunitiesSchool district purchasing K-12 school district procurementSDB Small Disadvantaged BusinessSDVOSB Service-Disabled Veteran-Owned Small BusinessSealed bid Competitive sealed biddingSEC Securities and Exchange CommissionSection 508 Section 508 of the Rehabilitation ActSection 889 Section 889 of the FY2019 National Defense Authorization ActSection C Section C, Description/Specifications/Statement of WorkSection L Section L, Instructions, Conditions and Notices to OfferorsSection M Section M, Evaluation Factors for AwardService Contract Act Service Contract Act (Service Contract Labor Standards)Set-Aside Small Business Set-AsideSEWP Solutions for Enterprise-Wide ProcurementSF 1449 Solicitation/Contract/Order for Commercial Products and Commercial ServicesSF 18 Request for QuotationsSF 26 Award/ContractSF 30 Amendment of Solicitation/Modification of ContractSF 33 Solicitation, Offer and AwardShow cause notice SIC code Standard Industrial Classification codeSIGMA VSS Michigan SIGMA Vendor Self ServiceSIN Special Item NumberSingle-Award vs Multiple-Award Single-Award vs Multiple-Award ContractSite Visit Size protest Size standard SBA size standardSLA Service Level AgreementSLED State, Local, and EducationSmall business Small business concernSmall Business Search Small Business Search (SBS), formerly Dynamic Small Business Search (DSBS)SOCOM U.S. Special Operations CommandSole Source Sole Source AwardSole-source set-aside Sole-source award to a small or certified businessSolicitation SOO Statement of ObjectivesSOP Standard Operating ProcedureSourceAmerica Sources Sought Sources Sought NoticeSourcewell Sourcewell (cooperative purchasing agency)SOW Statement of WorkSpecial Notice SPRS Supplier Performance Risk SystemSPRS score NIST SP 800-171 assessment score in SPRSSTAARS VSS Alabama STAARS Vendor Self ServiceState Department U.S. Department of StateState term contract Statewide term contractState vendor registration State and local vendor registrationSTTR Small Business Technology TransferSubcontract Subcontractor Quote SubNet SBA Subcontracting NetworkSurety Surety companySWIFT Supplier Portal Minnesota SWIFT Supplier Portal
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T&M Time and MaterialsTAA Trade Agreements ActTask Order TCO Termination Contracting OfficerTeaming Agreement Technical Volume Technical Volume (Technical Proposal)Termination for convenience Termination for convenience (T4C)Termination for default Termination for default (T4D) / termination for causeTexas SmartBuy Texas SmartBuy (TxSmartBuy)TIN match Taxpayer Identification Number matchTINA Truthful Cost or Pricing Data Act (formerly Truth in Negotiations Act)TIPS The Interlocal Purchasing System (TIPS/TAPS)Tradeoff Best Value TradeoffTreasury U.S. Department of the TreasuryTreasury offset Treasury Offset ProgramTribally owned firm Tribally owned and Native American-owned businessTSA Transportation Security Administration
U
U3P Utah Public Procurement PlaceUEI Unique Entity IDUnbalanced Pricing UNICOR Federal Prison Industries (UNICOR)Uniform Contract Format Uniform Contract Format (UCF)USACE U.S. Army Corps of EngineersUSAID U.S. Agency for International DevelopmentUSAspending USAspending.govUSCG U.S. Coast GuardUSDA U.S. Department of AgricultureUSFS U.S. Forest ServiceUSFWS U.S. Fish and Wildlife Service
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W-9 IRS Form W-9, Request for Taxpayer Identification Number and CertificationWage determination Wage determination (WD)Wage Determination Attachment Walsh-Healey Act Walsh-Healey Public Contracts ActWarranty Warranty (government contracts)WAWF Wide Area WorkflowWBE Women Business EnterpriseWEBS Washington's Electronic Business SolutionWin Theme WOSB Women-Owned Small BusinessWrap Rate
Browse by topic
Contract types, vehicles and pricing
70 terms
Base Year and Option Years, BOA, BPA, Burdened Labor Rate, Ceiling Price, Change Order, CLIN, Contract Modification
Registration, identifiers and set-asides
68 terms
8(a) Business Development Program, Affiliation, ANC, beta.SAM.gov, Bid bond, Bonding capacity, CAGE code, Capability statement
Regulations, laws and compliance
67 terms
AGAR, Anti-Kickback Act, Berry Amendment, Bid protest, Buy American Act, CAS, Certificate of Competency, Claim
Solicitations, proposals and contract management
74 terms
ACO, Amendment, Award, Award Notice, Best Value, Bid/No-Bid, Brand Name or Equal, Capture
State and local procurement
69 terms
APP (Arizona), Bid bond (state and local), Bid opening, Bid tabulation, BidBuy (Illinois), BidNet Direct, Bonfire, BuyBoard