XL EagleRFQ (Request for Quotation)
RFQ stands for Request for Quotation. An RFQ is a request for prices, usually used for smaller and simpler purchases. Federal RFQs often fall under simplified acquisition procedures, which have lighter paperwork and faster timelines than a full RFP. Many RFQs are a few pages long with a price sheet and a short scope.
An important legal point: a quote is not an offer. The government cannot accept your quote to create a contract. Instead, it issues an order based on your quote, and the contract forms when you accept that order or start performing.
Why it matters to a small contractor
RFQs are where most small trades win their first federal work. They are short, the scope is often familiar (mowing, HVAC service, janitorial, supplies), and price usually matters a lot. Answer fast, answer completely, and make sure your price includes everything the scope asks for.
Example
A VA clinic issues an RFQ for quarterly HVAC filter changes at two buildings. The RFQ asks for a price per visit, a copy of the technician's certification, and responses within ten days.
RFQ: common questions
Can I change my quote after I send it?
Because a quote is not a binding offer, you can usually revise or withdraw it before the government issues an order. Once you accept an order, you are bound by its terms.
What form is used for an RFQ?
Agencies may use the SF 18, the SF 1449 for commercial buys, or simply a letter or email. The format matters less than following the instructions inside it.
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