XL EagleKey Personnel
Key Personnel. Key personnel are the people a solicitation or contract treats as essential to success, such as the project manager, site supervisor or lead engineer. The solicitation often requires resumes for these roles, sets minimum qualifications, and may ask for letters of commitment.
After award, many contracts include a key personnel clause that requires the contractor to notify the government and get approval before replacing a key person, usually with someone of equal or better qualifications.
Why it matters to a small contractor
Only name people who will actually do the work and have agreed to it. Proposing someone who is unavailable can be a serious problem, and swapping them after award without approval can breach the contract. Make sure each resume clearly meets the stated requirements.
Example
An RFP names the site supervisor as key personnel and requires five years of commercial HVAC supervision. The contractor submits its lead supervisor's resume with a signed commitment letter and keeps him on the job for the full base year.
Key Personnel: common questions
Can I replace key personnel after award?
Usually yes, but only by following the contract's key personnel clause, which typically requires advance notice and government approval of a qualified replacement.
Do key personnel have to be employees?
Not always. They can sometimes be subcontractor staff or new hires with signed commitment letters, if the solicitation allows.
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