XL EagleReceiving Report
Receiving Report. A receiving report is a document that records that the government received and accepted supplies or services. It shows the contract number, items, quantities and the date, and is signed or approved by an authorized government person.
In defense contracting, the old paper DD Form 250 has largely been replaced by an electronic receiving report submitted through WAWF in PIEE, often combined with the invoice. Civilian agencies may use their own systems or forms.
Why it matters to a small contractor
No acceptance, no payment. Make sure the right government person knows when you have delivered or finished work, and follow up if your receiving report sits unapproved. Keep delivery tickets and signed timesheets to back it up.
Example
A supplier ships 200 cases of floor finish to a base warehouse. It submits a combined invoice and receiving report in WAWF, the receiving official confirms the count, and the invoice moves to payment.
Receiving Report: common questions
Who approves the receiving report?
An authorized government acceptor, such as the COR or a designated receiving official, as stated in the contract.
What if the count or condition is wrong?
The government may reject or partially accept the delivery. Fix the issue quickly and resubmit.
Want the contract without the paperwork? Send XL Eagle your price on an open government job. We write and submit the bid under our registrations, free to you. Find open jobs →