XL EagleInspection (Inspection and Acceptance)
Inspection stands for Inspection and Acceptance. Inspection is the government's examination of supplies or services to check that they meet the contract. The contract's inspection clauses and Section E (Inspection and Acceptance) explain where, when and by whom inspection happens, and what happens if work is rejected.
Acceptance is the government's formal approval of the work. Once accepted, it is generally final, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise stated in the contract, such as warranty terms.
Why it matters to a small contractor
Inspect your own work before the government does. A simple checklist and a supervisor walk-through can turn a rejected service day into a clean pass. If work is rejected, the contract usually lets the government require you to redo it at no extra cost, so catching problems early saves money.
Example
A COR inspects a newly installed water heater and rejects it because the expansion tank is missing. The contractor installs the tank the next day, the COR re-inspects and accepts, and the invoice is approved.
Inspection: common questions
Can the government reject work after accepting it?
Generally acceptance is final, but exceptions include latent defects, fraud and certain warranty rights stated in the contract.
Who does inspections?
Usually the COR or another government quality assurance person. Some contracts allow inspection at the contractor's or supplier's facility.
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