XL EaglePost-Award Conference (Post-Award Conference (Kickoff Meeting))
Post-Award Conference stands for Post-Award Conference (Kickoff Meeting). A post-award conference, often called a kickoff meeting, is held after award to make sure the government and the contractor understand the contract the same way. Topics usually include scope, schedule, points of contact, security and badging, invoicing, quality control and reporting.
The contracting officer decides whether a conference is needed and may hold it in person, by phone or by video. The conference does not change the contract; any changes still need a formal modification.
Why it matters to a small contractor
Come prepared with a short agenda of your own: badging timelines, access to the site, where to store equipment, how to submit invoices, who signs off on completed work. Confirming these details in week one prevents payment delays and disputes later.
Example
At the kickoff for a new janitorial contract, the contractor learns that background checks take three weeks. It asks the contracting officer to note this in the minutes and agrees on a phased start date for each building.
Post-Award Conference: common questions
Is a post-award conference required?
Not always. The contracting officer decides based on the complexity and risk of the contract.
Can the conference change my contract?
No. Any agreed changes must be made through a formal modification signed by the contracting officer.
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