Texas bid · open for prices

CRAC and UPS Room HVAC Maintenance and Repair

This bid is for data center CRAC and UPS room air conditioning inspections, maintenance, and repairs at Kelly Smith Technology Center, 5734 Farinon Drive, San Antonio, TX 78249, and Support Services Center, 607 Richland Hills Drive, Suite 400, San Antonio, TX 78245.

Due: December 8, 2026
Location: San Antonio, TX
Posted on: Bonfire
Notice ID: RFP 2026-132

The original documents

Deadline: December 8, 2026

See the original on nisd.bonfirehub.com

Bidding it yourself? Get the full package and submit on Bonfire before December 8, 2026.

What they need

EquipmentPrecision CRAC/CRAH systems and associated cooling equipment, and dedicated UPS/battery room HVAC, including AAON units. Quote either equipment category or both; final equipment quantities and models require site verification.
Preventive maintenanceFour visits per unit annually, including one comprehensive annual inspection; quarterly MERV 13 filter replacement, annual belt and steam canister replacement where applicable, coil and drain cleaning, refrigeration diagnostics, controls/alarm testing, and annual infrared thermography. Maintain battery rooms at 68–75°F.
Repair coverage24/7 availability, acknowledgment within 30 minutes, CRAC/CRAH emergency arrival within 2 hours, and UPS/battery HVAC arrival within 2–4 hours, expedited to under 2 hours if room temperature exceeds 85°F. Routine response within 24 hours/one business day.
Service requirementsLicensed contractors with EPA 608 Universal-certified technicians and relevant factory training; coordinate work to preserve cooling redundancy and provide service reports.
PricingSeparate annual maintenance fees by site and equipment category for a two-year term, plus regular, after-hours, and weekend/holiday labor rates, diagnostic/dispatch fees, minimum hours, parts, consumables, travel, and disposal charges.

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You send a priceOne number, before December 8, 2026.
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Past history: who won Maintenance & Repair work in Texas

Recent federal contract awards (federal buyers) in the same industry in Texas, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $15K to $79Kmiddle half of 15 recent awards · median $31K

Who won	Amount	Buyer	Date
Caylor Equipment Services LLCOn-site repair and sharpening of surgical instruments	$36,000	Department of Veterans Affairs	Jan 2027
CepheidVisn 17 consolidated genexpert services idiq	$12,582	Department of Veterans Affairs	Dec 2026
Emeritus Clinical Solutions INCBED preventative and corrective maintenance EO 14398	$406,836	Department of Veterans Affairs	Nov 2026
the Around the Clock Freightliner Group, LLCRepairs for institution BUS OCT FY27	$8,350	Federal Prison System / Bureau of Prisons	Nov 2026
Prime Response, INC.WCF mail screening equipment warranty services	$78,253	Bureau of Engraving and Printing	Nov 2026
Ebss Unlimited, LLCEO 14398 ATS maintenance & repair services (stx)	$45,000	Department of Veterans Affairs	Nov 2026
San-I-Pak Pacific, INC.EO 14398 san-i-pak service	$87,800	Department of Veterans Affairs	Nov 2026
Martin Aijs LLCONE year nutrace NUX-20 comprehensive maintenance and support	$18,350	Department of Veterans Affairs	Nov 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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