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Conference Venue and Catering

This bid is for conference space and optional catering for 275–300 attendees in the Oklahoma City/Edmond area, Oklahoma.

Due
November 30, 2026
22 days left
Location
Oklahoma
Posted on
financials.ok.gov
Notice ID
EV00000997

The original documents

Deadline: November 30, 2026

See the original on financials.ok.gov

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What they need

  • DatesJuly 12, 2027, setup from 3–7 p.m. (flexible); July 13, 2027, event from 6:30 a.m.–6 p.m. If unavailable, please provide alternative July 2027 dates.
  • Meeting roomsOne main room seating 275–300 at rounds and 7–9 breakout rooms seating 30–50 each in classroom style. Main room required for setup July 12; breakout room access that evening preferred for supply drop-off.
  • A/VMain room requires microphones, podium, projector, screen and small stage; breakout rooms require microphones, podiums, projectors and screens. Include an A/V price sheet and optional laptop pricing.
  • CateringQuote optional continental breakfast and buffet lunch around noon on July 13, with lunch served in the main room. Include menus, pricing, food and beverage minimums, service charges, and water/tea/beverage station options. No meals July 12.
  • Vendor tablesSpace for 15–25 tables in a hallway or near meeting rooms.
  • Parking and lodgingAt least 300 parking spaces required; specify parking charges and optional onsite room rates for guests booking and paying individually.
  • Quote detailsInclude itemized rental and service costs, all fees, conference room photos and a facility map.

Past history: who won Food Service & Catering work in Oklahoma

Recent federal contract awards (federal buyers) in the same industry in Oklahoma, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $4,250 to $16Kmiddle half of 15 recent awards · median $8,100
Who wonAmountBuyerDate
Exposerve Management CorpFY 26 suta drill meals, drinks, utensils for 25 personnel 8 and 9 august 2026 $690Department of the ArmyAug 2026
Heritage Park Home Owners, INC.Catered MEALS-G4 prid AUG2026- (charlies chicken) $5,000Department of the ArmyAug 2026
Line Drive Logistics LLCCatered meals - G4 FY26 company commander and first sergeant preparation course $3,000Department of the ArmyAug 2026
Line Drive Logistics LLCCatered meals - G4 prid AUG2026 (line drive) $23,700Department of the ArmyAug 2026
Exposerve Management CorpCatered meals - G4 prid AUG2026 (exposerve) $7,300Department of the ArmyAug 2026
Chapman Corral, LLCCatered meals - G4 prid AUG2026 (golden corral) $8,100Department of the ArmyAug 2026
Provision Pantry LLCCatered meals - G4 prid AUG2026 (provision pantry) $29,500Department of the ArmyAug 2026
Soulful Creations INCCatered MEALS-G4 prid AUG2026 (soulful creations) $15,100Department of the ArmyAug 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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