This bid is for conference space, lodging, and catering for approximately 40 attendees within 20 miles of downtown Hibbing, Minnesota.
Due
November 13, 2026
5 days left
Location
Hibbing, MN
Minnesota
Posted on
guest.supplier.systems.state.mn.us
Notice ID
R2901-2000018876
Please quote conference space, lodging, and catering for approximately 40 attendees within 20 miles of downtown Hibbing, Minnesota, for February 2–4, 2027.
Lodging: Approximately 35 single-occupancy rooms per night for two nights, checking in February 2 and checking out February 4.
Meeting space: One private classroom-style room for 40 for three days, with unobstructed views, beverage service space, and setup access at 5:00 PM February 1.
Equipment: Standing podium, two instructor tables, projector with wireless presenter, 8–10 ft screen, one tabletop microphone, two handheld microphones, flipchart with stand, Wi-Fi for 40, and onsite technical support.
Catering: Buffet breakfasts February 3 and 4; buffet lunch February 3; morning fruit and pastry break February 4; afternoon cookie/bar and soda breaks February 2 and 3; coffee, tea, and hot chocolate each day.
Dietary options: Meals must include vegetarian and low-fat options and accommodate dietary requests.
Access: Ample parking and accessible facilities; lodging, meeting space, and parking within ¼ mile of each other or connected by shuttle.
Please confirm availability and send your quote by November 13, 2026.
The original documents
Deadline: November 13, 2026
Clear Browser HistoryPDF · 4 pages
Supplier Portal AccessibilityPDF · 4 pages
Supplier Portal Multi FactorPDF · 9 pages
Register as a BidderPDF · 13 pages
Register as a SupplierPDF · 14 pages
Request Additional UserPDF · 4 pages
Update Bidder ProfilePDF · 7 pages
Update Supplier ProfilePDF · 7 pages
Review Supplier PaymentsPDF · 3 pages
View Accept Decline EventPDF · 9 pages
Verify Event Due DatePDF · 5 pages
Download and Upload XML DocsPDF · 7 pages
Find Bid Tabulation ResultsPDF · 5 pages
View Purchase OrdersPDF · 7 pages
Bidder to Supplier for AwardPDF · 10 pages
Convert Bidder to SupplierPDF · 10 pages
Bid on EventPDF · 15 pages
Respond to a Price SchedulePDF · 9 pages
Category Codes Used in SWIFTPDF · 104 pages
See the original on guest.supplier.systems.state.mn.us
Bidding it yourself? Get the full package and submit on guest.supplier.systems.state.mn.us before November 13, 2026.
What they need
DatesFebruary 2–4, 2027, with setup access beginning at 5:00 PM on February 1.
LodgingApproximately 35 single-occupancy rooms per night for two nights; check-in February 2 and check-out February 4.
Meeting spaceOne private classroom-style room for 40 attendees for three days, with unobstructed views and space for beverage service.
EquipmentStanding podium, two instructor tables, projector with wireless presenter, 8–10 ft screen, one tabletop microphone, two handheld microphones, flipchart with stand, Wi-Fi for 40, and onsite technical support.
CateringBuffet breakfasts February 3 and 4; buffet lunch February 3; morning fruit and pastry break February 4; afternoon cookie/bar and soda breaks February 2 and 3; coffee, tea, and hot chocolate service each day. Meals must include vegetarian and low-fat options and accommodate dietary requests.
Parking and accessAmple parking and accessible facilities. Lodging, meeting space, and parking must be within ¼ mile of each other or connected by shuttle service.
PricingPlease itemize lodging, meeting space, equipment, catering, parking, any shuttle service, taxes, gratuities, other fees, and cancellation charges.
What you have to submit
Pulled from the 19 solicitation documents (246 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.
1How and where to submit
If suppliers submit bid responses to this type of event, they need to log in to the State of Minnesota Supplier Portal, download the Price Schedule attachment(s), update the Price Schedule information, and upload the completed Price Schedule file(s) as part of their bid responseSource: Respond to a Price Schedule, page 1
2Deadline
QUICK REFERENCE GUIDE Updated September 14, 2025 Verify Event Dates: End Date and Delivery Due Date When an event is created, it will have an End Date when bidding closes on the eventSource: Verify Event Due Date, page 1
3Pricing format
QUICK REFERENCE GUIDE Updated September 14, 2025 Respond to a Price Schedule Type of Event Some Strategic Sourcing events may include Price Schedule attachmentsSource: Respond to a Price Schedule, page 1
A Price Schedule is a document that is sometimes used to gather detailed pricing information or optionsSource: Respond to a Price Schedule, page 1
If suppliers submit bid responses to this type of event, they need to log in to the State of Minnesota Supplier Portal, download the Price Schedule attachment(s), update the Price Schedule information, and upload the completed Price Schedule file(s) as part of their bid responseSource: Respond to a Price Schedule, page 1
Past history: who won Food Service & Catering work in Minnesota
Recent federal contract awards (federal buyers) in the same industry in Minnesota, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.
Typical award:$102K to $343Kmiddle half of 15 recent awards · median $255K
XL Eagle