Massachusetts bid · open for prices

Conference Space and Catering Services

The venue location is to be proposed.

Due: November 17, 2026
Location: Massachusetts
Posted on: COMMBUYS
Notice ID: BD-27-1020-DCRFS-DC367-135073

Please quote conference space, catering, and optional hotel accommodations for a two-day leadership training event for up to 300 participants at a proposed venue in Massachusetts.

Dates: Two consecutive days, preferably in the first or second week of April 2027, with setup on the first day and the event on the second.
Main room: Seating for at least 250 at round tables of 8–10, with an accessible stage approximately 10 × 15 feet.
Additional space: 7–10 breakout rooms seating 30–50 each, registration space, and room for 15–20 display tables.
Breakfast: Coffee, tea, and breakfast items available for individual purchase.
Lunch: Boxed lunches for approximately 150 individual purchasers and prepaid options for 200 and 250 attendees, with sandwiches or salads, chips, beverages, dessert, and gluten-free options.
Hotel: Optional stays of one or two nights.

Please confirm availability and send your quote by November 17, 2026.

The original documents

Deadline: November 17, 2026

create-quote-in-commbuys.pdf PDF · 11 pages
withdraw-reopen-resubmit-quote-in-commbuys.pdf PDF · 6 pages
using-q-and-a-tab-within-a-commbuys-bid 0.pdf PDF · 4 pages
Statement of Work DCR 2027 Leadership Academy.pdf PDF · 2 pages
Bidder Response Form DCR 2027 Leadership Academy.pdf PDF · 5 pages

See the original on www.commbuys.com

Bidding it yourself? Get the full package and submit on COMMBUYS before November 17, 2026.

What they need

Dates and attendanceTwo consecutive days, preferably during the first or second week of April 2027, for up to 300 participants; first day for setup, second day for the event.
Main roomSeating for at least 250 at round tables of 8–10, with an accessible stage approximately 10 × 15 feet.
Additional space7–10 breakout rooms seating 30–50 each, plus registration space and room for 15–20 display tables.
BreakfastCoffee, tea, and breakfast items available for individual purchase; include menu and prices.
LunchQuote individually purchased boxed lunches for approximately 150 attendees and prepaid boxed lunches for 200 and 250 attendees. Include sandwiches or salads, chips, beverages, dessert, and gluten-free options; provide sample menus and per-person prices.
Hotel roomsOptional stays of one or two nights; provide rates including all fees and indicate whether breakfast is included.
Equipment and feesItemize projector, screen, sound, laptop rentals per room, and easels, along with room rentals, stage costs, administrative fees, gratuities, and other charges.

Can you do this job? Tell us your price.

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Got it.

You send a priceOne number, before November 17, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

Rather bid it yourself, under your own company? We write the full proposal for $19.99, your logo and company details on every page, ready to submit. See a real winning one.

What you have to submit

Pulled from the 5 solicitation documents (28 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

Submit responses electronically to DCR using the Create Quote function in COMMBUYS, the Commonwealth's online procurement system.Source: Statement of Work DCR 2027 Leadership Academy.pdf, page 2
Responses to be submitted via COMMBUYS under Bid Solicitation BD-27-1020-DCRFS-DC367-135073. Incomplete responses may be disqualified.Source: Bidder Response Form DCR 2027 Leadership Academy.pdf, page 1

2Deadline

RFP responses are due by 5:00pm on Tuesday November 17, 2026.Source: Statement of Work DCR 2027 Leadership Academy.pdf, page 2

3Forms to fill out

Complete and return the Scope of Services & Bidder Response Form for Conference Space, Catering Services and Hotel Room Accommodations.Source: Bidder Response Form DCR 2027 Leadership Academy.pdf, page 1

4Questions deadline

Questions are due by 5:00pm on Tuesday November 10, 2026. Answers will be submitted by 12:00pm on Thursday November 12, 2026.Source: Statement of Work DCR 2027 Leadership Academy.pdf, page 2

5Pricing format

Vendor fee schedule must match the one posted by OSD for this contract. If it exceeds the posted schedule, the bid will be disqualified.Source: Statement of Work DCR 2027 Leadership Academy.pdf, page 2
Either attach a price sheet using the See Quote Attachment(s) box or enter the unit cost in COMMBUYS.Source: create-quote-in-commbuys.pdf, page 7

Past history: who won Food Service & Catering work in Massachusetts

Recent federal contract awards (federal buyers) in the same industry in Massachusetts, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $25K to $133Kmiddle half of 14 recent awards · median $41K

Who won	Amount	Buyer	Date
Jacmeals L.l.c.3,000 catered meals for august DFT to FT. devens, massachusetts. 1,500 HOT breakfast meals and 1,500 HOT dinne…	$23,850	Department of the Army	Aug 2026
Arch 360 Enterprise LLCThe NEW england cbrne enhanced response force package HAS a requirement for catered meal services to feed appr…	$13,020	Department of the Army	Jul 2026
IL Forno Restaurant, INC.PER the pws, this contract shall take place in fort devens, MA. the contractor shall furnish meal services and…	$132,109	Department of the Army	Jun 2026
Commonwealth of Massachusetts Commission For the BlindFull food service - devens - FY26 - task order	$2,200,948	Department of the Army	Feb 2026
S365 INCYellow ribbon event services- S365 INC	$28,639	Department of the Army	Jan 2026
Work INCDining facility services at natick soldier systems center in natick, massachusetts.	$778,004	Department of the Army	Nov 2025
Fg Management Group LLCFull food services sector southeastern NEW england. base pop: 1 september 2025 - 31 december 2025	$133,017	U.S. Coast Guard	Sep 2025
Timely Transporters L.l.c.Yellow ribbon events services- timely transporters LLC	$43,489	Department of the Army	Aug 2025

Losing bids are not made public on most government buys, so only the winner and price are shown.

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