Vermont bid · open for prices

Conference and Training Venue Services

This bid is for conference and training venue services at locations throughout Vermont, United States. You may quote the annual conference, smaller events, or both.

Due: December 4, 2026
Location: Vermont
Posted on: vermontbusinessregistry.com
Notice ID: RFP 147

Please quote venue services in Vermont for a one-day annual conference for up to 350 attendees, smaller training and conference events, or both.

Timing: Annual conference held in late May or early June.
Event options: Smaller events range from single-room trainings to conferences using several rooms; vendors may bid on either or both types of events.
Term: Up to five years.
Safety: Facilities, food, beverages, and related services must meet applicable health, food safety, fire, and life safety requirements, including required Vermont Department of Health licensing.
Insurance: For bids over $250,000, provide subcontractors’ workers compensation insurance providers after award and before signing the contract; suppliers providing no labor are exempt.

Please confirm availability and send your quote by December 4, 2026.

The original documents

Deadline: December 4, 2026

RFP 147 DMH Conference and Training Venue Services.pdf PDF · 14 pages

See the original on www.vermontbusinessregistry.com

Bidding it yourself? Get the full package and submit on vermontbusinessregistry.com before December 4, 2026.

What they need

TimingAnnual one-day conference for up to 350 attendees in late May or early June, starting in 2027; smaller trainings and meetings as needed.
Meeting spaceMain room seating 350 in rounds or classroom style, prior-day setup access, up to seven breakout rooms seating 25–100 each, and registration and exhibitor areas. For smaller events, provide available capacities.
AVMain-room projector, screen, podium, sound system, two wireless microphones, on-site technician, breakout-room displays or projectors, and wired and wireless internet.
CateringBreakfast and lunch priced per person, plus afternoon snacks and beverages. Include vegetarian, vegan, gluten-free, and food-allergy accommodations.
LodgingUp to 40 single-occupancy rooms per night at discounted group rates; include room-block cutoff and attrition terms.
AccessFree on-site parking and ADA-accessible meeting, dining, restroom, and parking areas. Please provide your venue's full address.
PricingItemize space, AV, catering, lodging, service charges, and other fees for up to five years, including annual adjustments. Include availability, deposit, attendance guarantee, and cancellation terms.
How longThe contract term is up to five (5) years. The State decides each year whether to host its conference.Source: RFP 147 DMH Conference and Training Venue Services.pdf, page 2

Can you do this job? Tell us your price.

We write the bid, handle the paperwork, and submit it for you. No upfront fees.

Got it.

You send a priceOne number, before December 4, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

Rather bid it yourself, under your own company? We write the full proposal for $19.99, your logo and company details on every page, ready to submit. See a real winning one.

What you have to submit

Pulled from the 1 solicitation document (14 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

All proposals must be submitted electronically via VT Buys.Source: RFP 147 DMH Conference and Training Venue Services.pdf, page 1

2Deadline

Proposals are due December 4, 2026 at 4:00 PM (ET), submitted via VT Buys.Source: RFP 147 DMH Conference and Training Venue Services.pdf, page 1

3Forms to fill out

A Lobbying Certification must be returned with the bid.Source: RFP 147 DMH Conference and Training Venue Services.pdf, page 13

4Questions deadline

Questions are due November 19, 2026 at 4:00 PM (ET), submitted electronically via VT Buys.Source: RFP 147 DMH Conference and Training Venue Services.pdf, page 1

5Licenses you need

Bidders must be registered with the Vermont Secretary of State, hold a Contractor's Business Account Number from the Department of Taxes, and be registered as a supplier in VtBuys.Source: RFP 147 DMH Conference and Training Venue Services.pdf, page 10

6Pricing format

Bidders must complete the Budget Submission Template (Excel) in VTBuys, priced separately for each Venue Option and for each year of the term, including any planned annual rate adjustments.Source: RFP 147 DMH Conference and Training Venue Services.pdf, page 12

Past history: who won Food Service & Catering work in Vermont

Recent federal contract awards (federal buyers) in the same industry in Vermont, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $12K to $68Kmiddle half of 15 recent awards · median $25K

Who won	Amount	Buyer	Date
Cco Missions, INC.Additional meals for AUG2026 idiq	$4,675	Department of the Army	Aug 2026
Cco Missions, INC.G4 TO# 6 AUG2026 W912LN26DA001 idiq BAG and mermite	$9,454	Department of the Army	Aug 2026
Cco Missions, INC.G4 TO#5 JUL2026 idiq W912LN26DA001 BAG and mermite meals	$10,683	Department of the Army	Jul 2026
Cco Missions, INC.G4 to #4 JUN26 W912LN26DA001 idiq BAG and mermite meals	$16,438	Department of the Army	Jun 2026
Cco Missions, INC.G4 to #3 MAY26 W912LN26DA002 idiq BAG and mermite	$47,077	Department of the Army	May 2026
Cco Missions, INC.Idiq BAG and mermite meals for soldiers training in APR 2026.	$81,143	Department of the Army	Apr 2026
K & A Foodservice INC.Bagged and mermite meals	$25,097	Department of the Army	Mar 2026
Cco Missions, INC.Bagged and mermite meals at ethan allen firing range 01-31 march 2026	$41,830	Department of the Army	Mar 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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