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Virginia bid · open for prices

Conference Venue, Lodging and Catering

This bid is for conference space, lodging, catering, and A/V for approximately 650 attendees in Hampton, Virginia Beach, or Norfolk, Virginia.

Due
November 13, 2026
12 days left
Location
Hampton, VA
Virginia
Posted on
mvendor.cgieva.com
Notice ID
RFP-130946

The original documents

Deadline: November 13, 2026

See the original on mvendor.cgieva.com

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What they need

  • DatesOctober 5–8, 2027, with lodging arrival October 4. Alternatives: October 19–22 or October 26–29, with arrival the preceding Monday.
  • Lodging25 master-billed rooms nightly Monday–Thursday, plus individual-pay blocks of 150 rooms Monday and 500 rooms nightly Tuesday–Thursday; Friday checkout. Please provide single/double room rates and room-block cancellation terms.
  • Meeting spaceAll meeting rooms in one building. Tuesday: three training rooms for 75 each, one full-day and two afternoon-only. Wednesday–Thursday: general session for 650 in crescent rounds, five breakout rooms for 130 each, and lunch space for 650. Friday: general session for 650 until noon.
  • Support spaceRegistration area, 25 six-foot exhibit tables with two chairs each, secure office/storage available Monday afternoon–Friday, complimentary Wi-Fi and meeting-room water, and attendee parking. Include any parking fees.
  • CateringAll-day coffee/tea Tuesday–Thursday and half-day Friday; afternoon breaks for 250 Tuesday and 650 Wednesday–Thursday; hot buffet or plated lunches for 650 Wednesday–Thursday. Include special dietary meals at no extra charge.
  • A/VGeneral-session dual projection, breakout/training projection, podiums, handheld and lavalier microphones, confidence monitors, mixers, and laptop audio. Include an on-site technician, backup equipment, and a separate itemized A/V quote.
  • PricingItemize lodging, meeting space, catering, A/V, labor, service charges, and taxes.

Past history: who won Food Service & Catering work in Virginia

Recent federal contract awards (federal buyers) in the same industry in Virginia, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $11K to $337Kmiddle half of 14 recent awards · median $36K
Who wonAmountBuyerDate
Maryland State Department of EducationFort meade dfac incremental funding 1 JUL - 31 OCT 2026 $704,602Department of the ArmyJul 2026
Southern Foodservice Management INCFFS JA FY26 $3,350,538Department of the ArmyJun 2026
Bulldog Investments of Greensboro L.l.c.130TH MEB catered meals 6-14 june 2025 $16,504Department of the ArmyJun 2026
Bulldog Investments of Greensboro L.l.c.211TH FT pickett meals, 5-15 june 2026 $38,153Department of the ArmyJun 2026
Sgi Global LLCThis task order IS to assign designated dispatch points (ddp) for national mobile food service unit support fo… $426,074Forest ServiceMay 2026
Main Event Caterers LLCCaterers $21,026Drug Enforcement AdministrationMay 2026
Smg Food & Beverage LLCTitle: administrator's awards ceremony for CY24 & CY25 requestor: lareatha a polk aft#: 2026-HR-0019 delivery … $45,175Drug Enforcement AdministrationMay 2026
Department of the Army United StatesThis IS a three-day event with set-up starting on 13TH MAY and ending with clean-up following the event on 15 … $6,000Department of the ArmyMay 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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