The original documents
Deadline: December 7, 2026
- MLK PAS System RFP PDF · 15 pages
See the original on www.commbuys.com
Bidding it yourself? Get the full package and submit on COMMBUYS before December 7, 2026.
What they need
- Coverage40 room speakers, 24 hallway speakers, 2 gym speakers, 1 music room speaker, 2 cafeteria speakers, and outdoor horns. Include hallway strobes plus 2 gym, 1 music room, and 2 cafeteria strobes; verify final coverage against the floor plan and sound requirements.
- Equipment and installationIP speakers, PoE switches, new home-run cabling, head-end equipment, UPS, removal and disposal of existing equipment, and hole patching. Existing acoustic-tile ceilings are approximately 11 feet high; exterior horn mounting is on brick.
- FeaturesZoom VoIP integration via SIP, scheduled bells, internal/external paging zones, access-controlled paging from building phones and remote cell phones, mobile app and web interface, and future expansion. Two-way talkback is preferred.
- ScheduleMandatory site meeting November 9, 2026, at 10 AM, Door #1. Install July 1–30, 2027, with the system fully operational by July 30. Keep the existing PA operational during school hours until replacement is ready; include testing and user/maintenance training.
- PricingItemize equipment, software, cabling, delivery, installation, and recurring fees, with 1- and 3-year support and warranty options. Include applicable permits, fees, and 100% performance and payment bonds; account for applicable prevailing wages.
What you have to submit
Pulled from the 1 solicitation document (15 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.
1How and where to submit
- Deliver sealed bids to Martin Luther King, Jr Charter School of Excellence, ATTN: John Breish, Director of Operations, 285 Dorset Avenue, Springfield, MA 01108.Source: MLK PAS System RFP, page 1
- Deliver three paper copies in a sealed package marked MLKJR_CS PA System Sealed Bid. Also email a copy to Melissa Garber at melissa@garbercg.com.Source: MLK PAS System RFP, page 6
2Deadline
- Sealed bids must be delivered by 4:00 PM on Monday, December 7, 2026. Late proposals are returned unopened and are void. No time zone is stated.Source: MLK PAS System RFP, page 1
3Forms to fill out
- Payment bond
- Performance bond
- Proposal form
4Site visit
- A mandatory pre-bid meeting is on Monday, November 9, 2026 @ 10 AM at the school, 285 Dorset Avenue, Springfield, MA. Enter through Door #1.Source: MLK PAS System RFP, page 1
6Bonds and insurance
- The Contractor must post a Labor and Material Payment Bond and a Performance Bond, each for 100% of the Contract Sum, including subcontractors, at or before delivery of the signed Contract.Source: MLK PAS System RFP, page 4
7Pricing format
- Give itemized pricing of materials, software, delivery, installation, maintenance and warranty per building, plus total cost of bid.Source: MLK PAS System RFP, page 6
- All prices on the Bid proposal Form must include all applicable taxes, permits and fees.Source: MLK PAS System RFP, page 6
- Pricing of all parts and labor must be valid for twelve (12) months from the date the bid is received. It is treated as best and final pricing.Source: MLK PAS System RFP, page 4
Past history: who won IT Services & Software work in Massachusetts
Recent federal contract awards (federal buyers) in the same industry in Massachusetts, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.
Typical award: $32K to $463Kmiddle half of 15 recent awards · median $79K
| Who won | Amount | Buyer | Date |
|---|
| Flexcompute INCTIDY3D PRO annual license and package |
$78,500 | Department of the Army | Jun 2027 |
| Unistar-Sparco Computers, INC.Ipswitch 2601 |
$491,725 | Department of the Air Force | Mar 2027 |
| General Dynamics Mission Systems, INC.Taclane |
$2,320,935 | Federal Bureau of Investigation | Mar 2027 |
| Integrated Monitoring, INC.Machine learning assisted electronic monitoring of west coast fixed gear fisheries for the northwest fisheries… |
$434,728 | National Oceanic and Atmospheric Administration | Jan 2027 |
| the Mathworks, INC.This BPA call # 41 IS for matlab software maintenance renewal for gsfc. |
$34,185 | National Aeronautics and Space Administration | Dec 2026 |
| Ds Government Solutions CorpFY27 simulia WAVE6 renewal |
$231,460 | National Aeronautics and Space Administration | Nov 2026 |
| the Mathworks, INC.Matlab licenses and toolboxes annual renewal (FY26) |
$107,810 | Department of the Army | Nov 2026 |
| Fujifilm Healthcare Americas CorpSynapsevna software license and maintenance for 1 year |
$65,040 | National Institutes of Health | Oct 2026 |
Losing bids are not made public on most government buys, so only the winner and price are shown.
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