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Conference Venue, Lodging and Catering

This bid is for a conference venue with lodging, catering, and AV services for approximately 170 attendees in Cass, Crow Wing, or Douglas County, Minnesota, February 2–4, 2027.

Due
November 13, 2026
17 days left
Location
Douglas County, MN
Minnesota
Posted on
guest.supplier.systems.state.mn.us
Notice ID
H1201-2000018834

What they need

  • LodgingApproximately 170 single-occupancy rooms for two nights, checking in February 2 and out February 4, plus 2–3 committee rooms for February 1.
  • Meeting spaceFebruary 3–4: a private classroom-style general session room for 170 and four private classroom-style breakout rooms for 25–50 each; the general session room may count as one breakout room. Setup access required February 2 at 5:00 p.m.
  • Additional spaceRegistration area with secure storage, separate private dining space for 170, a private mothers' room, and a prayer room.
  • AV and internetProjectors, screens, podiums, handheld and lavalier microphones, sound systems, Wi-Fi, equipment setup, and on-site technical support. General session requires two screens and two wireless lavalier microphones.
  • CateringFor approximately 170: buffet breakfasts and morning refreshment breaks February 3–4; buffet lunch, dinner, and an afternoon refreshment break February 3. Include vegetarian and special dietary options; provide pitcher water instead of bottled water.
  • Parking and accessAmple parking and accessible facilities. Lodging, meeting space, and parking must be within ¼ mile of each other, or shuttle service must be available.
  • PricingPlease itemize lodging, room rentals, AV, catering, parking, any shuttle charges, taxes, service fees, and cancellation charges.

Past history: who won Food Service & Catering work in Minnesota

Recent federal contract awards (federal buyers) in the same industry in Minnesota, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $102K to $343Kmiddle half of 15 recent awards · median $255K
Who wonAmountBuyerDate
Employment & Economic Development, Minnesota Department ofThe minnesota army national guard (MN arng) requires a full food service (ffs) contract to support tenet units… $260,225Department of the ArmyAug 2026
Sysco Western Minnesota, INC.Sysco do 1-31AUG2026 $170,500Department of the ArmyAug 2026
Davis AnthonyE282, bear trap, MNSUF002394, mfsu, food service, mobile; $79,335Forest ServiceJul 2026
Big Sky Mobile Catering CorpBlue SKY sustainable living center MNSUF002394 E37 $1,955,373Forest ServiceJul 2026
Sysco Western Minnesota, INC.133AW delivery order of food to feed airmen during regularly scheduled drills. $88,000Department of the ArmyJul 2026
Get-Ner Done LLCE105, bear trap, MNSUF002394, mfsu, food service, mobile; $115,819Forest ServiceJul 2026
Big Sky Mobile Catering CorpBIG SKY mobile catering corp MNSUF002394 E37 $484,369Forest ServiceJul 2026
Hot Tamale Catering, LLC434TH SMC at contracted meal camp dodge IA, 13 JUL-26 JUL poc: SSG nicole valento, 320-616-5024 $20,592Department of the ArmyJul 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

Similar open bids

Original listing

See the original on guest.supplier.systems.state.mn.us ↗

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