This bid is for conference facilities and lodging in Minnesota, preferably within the seven-county Minneapolis–Saint Paul Twin Cities metro area, for June 21–25, 2027.
Can you do this job? Tell us your price.
We write the bid, handle the paperwork, and submit it for you. No upfront fees.
Got it.
You send a priceOne number, before November 4, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.
Lodging: 110 single-occupancy rooms per night for six nights, checking in June 20 and checking out June 26, 2027.
Meeting space: Eight rooms: two for 100 people each in modified classroom layouts; two for 50 each in U-shape layouts; and four for approximately 10, 15, 20, and 15–20 people in U-shape layouts, with 1–2 circle tables in the 15–20-person room. Include Wi-Fi and a separate private, lockable mothers’ room.
Access: Setup access from 5:00 p.m. Central on June 20; preferably accommodate meetings around the clock, with a contact available 24/7.
Equipment and beverages: Four handheld microphones with supporting audio equipment and technical support. Quote water service for up to 400 people, June 21–25, from 7:00 a.m. to 2:00 a.m.; list coffee separately if available.
Parking and proximity: Parking for 400 vehicles daily. Lodging, meeting facilities, and parking must be within one-quarter mile of each other or connected by shuttle service.
Pricing: Itemize lodging, meeting rooms, equipment, beverages, parking, any shuttle charges, taxes, fees, and cancellation charges.
The basics
Due
November 4, 2026 12 days left
Where
Minnesota
Posted on
guest.supplier.systems.state.mn.us
Solicitation
2000018826
What the solicitation documents require
We read the solicitation documents for this bid (19 documents, 246 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.
Due date and time
QUICK REFERENCE GUIDE Updated September 14, 2025 Verify Event Dates: End Date and Delivery Due Date When an event is created, it will have an End Date when bidding closes on the event (Verify Event Due Date, p. 1)
How to submit
If suppliers submit bid responses to this type of event, they need to log in to the State of Minnesota Supplier Portal, download the Price Schedule attachment(s), update the Price Schedule information, and upload the completed Price Schedule file(s) as part of their bid response (Respond to a Price Schedule, p. 1)
QUICK REFERENCE GUIDE Updated September 14, 2025 Respond to a Price Schedule Type of Event Some Strategic Sourcing events may include Price Schedule attachments (Respond to a Price Schedule, p. 1)
A Price Schedule is a document that is sometimes used to gather detailed pricing information or options (Respond to a Price Schedule, p. 1)
If suppliers submit bid responses to this type of event, they need to log in to the State of Minnesota Supplier Portal, download the Price Schedule attachment(s), update the Price Schedule information, and upload the completed Price Schedule file(s) as part of their bid response (Respond to a Price Schedule, p. 1)
submit bid responses to this type of event, they need to log in to the State of Minnesota Supplier Portal, download the Price Schedule attachment(s), update the Price Schedule information, and upload the completed Price Schedule file(s) as part of their bid response (Respond to a Price Schedule, p. 1)
XL Eagle