The original documents
Deadline: November 19, 2026
See the original on vendornet.wi.gov
Bidding it yourself? Get the full package and submit on vendornet.wi.gov before November 19, 2026.
What they need
- Dates and groupNovember 21–26, 2027; 400 students and 10 staff, totaling 410 travelers.
- Lodging and storageFive nights in a centrally located Manhattan hotel; 100 quad-occupancy student rooms with at least two sleeping surfaces each and 10 single-occupancy staff rooms. Include secure, continuously available equipment storage of approximately 400–500 square feet and meeting capacity for all 410 travelers.
- TransportationAll airport transfers, including staggered flights, and local itinerary transportation with capacity for travelers, luggage, instruments, and uniforms. Include parade and rehearsal logistics, plus equipment-truck parking, staging, and permits.
- RehearsalOne exclusive three-hour session in an indoor or weather-protected facility approximately the size of a football or soccer field, accommodating 400 musicians and marching formations. Hold November 22 and 23, 6 p.m.–midnight ET, and November 25, 1–4 a.m. ET, for separate Macy’s rehearsals.
- Meals and attractionsThanksgiving breakfast buffet at Hard Rock Café and evening Spirit of New York Dinner Cruise, or approved comparable alternatives; timed admission to the 9/11 Memorial & Museum and one approved Broadway show for every traveler, including transportation.
- ManagementPlanning, supplier coordination, on-site tour management with one anticipated on-site staff member, 24-hour emergency availability, contingency planning, accessibility and dietary coordination, and final reconciliation.
- PricingProvide category totals for lodging/storage, meals, transportation, rehearsal space, attractions, and management, including all taxes, fees, labor, surcharges, and gratuities. Exclude airfare; include deposit, cancellation, attrition, refund, and traveler-count adjustment terms.
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XL Eagle