This bid is for axiUm historical data archiving software and implementation for the UT Health San Antonio School of Dentistry at 7703 Floyd Curl Drive, San Antonio, TX 78229-3900.
Due
December 9, 2026
27 days left
Location
San Antonio, TX
Texas
Posted on
Bonfire
Notice ID
745-27-P04
Please quote axiUm historical data archiving software and implementation, including data migration, a read-only web portal, and reporting, for the UT Health San Antonio School of Dentistry at 7703 Floyd Curl Drive, San Antonio, TX 78229-3900.
Data migration: Extract, map, archive, and validate historical patient, treatment, scheduling, financial, billing, insurance, claims, and supporting records, keeping relationships and attachments. Database of at least 2.2 TB; MiPACS imaging data excluded.
Web portal: Secure, read-only patient search, consolidated history views, attachment access, printing, and PDF/Excel exports.
Reporting: Custom and ad-hoc reporting, review of existing reports, and recreation of approved critical reports, including historical financial reporting.
Security: HIPAA compliance, encryption, Active Directory or Entra ID sign-in, MFA, role-based access, audit logs, retention controls, and legal holds. TX-RAMP Level II certification required before signing.
Support: Test migrations, reconciliation, administrator training, help retiring legacy axiUm, data return capabilities, and ongoing support with 99.5% availability.
Term: Three years with two optional one-year renewals.
Please confirm availability and send your quote by December 9, 2026.
The original documents
Deadline: December 9, 2026
See the original on uthscsa.bonfirehub.com
Bidding it yourself? Get the full package and submit on Bonfire before December 9, 2026.
What they need
Data migrationExtract, map, archive, and validate historical patient, treatment, scheduling, financial, billing, insurance, claims, and supporting records, preserving relationships and attachments. Support a database of at least 2.2 TB; exclude MiPACS imaging data.
Web portalProvide secure, read-only patient search, consolidated history views, attachment access, printing, and PDF/Excel exports.
ReportingSupport custom and ad-hoc reporting, assess existing reports, and recreate approved critical reports, including historical financial reporting.
Security and retentionInclude HIPAA compliance, encryption, Active Directory or Entra ID authentication, MFA, role-based access, audit logs, retention controls, and legal holds. TX-RAMP Level II certification is required before signing.
Implementation and supportInclude test migrations, reconciliation, administrator training, legacy axiUm retirement support, data return capabilities, and ongoing support with 99.5% availability.
PricingItemize implementation, licensing, hosting, support, and hourly rates for a three-year term with two optional one-year renewals; include your implementation timeline.
Past history: who won IT Services & Software work in Texas
Recent federal contract awards (federal buyers) in the same industry in Texas, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.
Typical award:$8,129 to $39Kmiddle half of 14 recent awards · median $21K
XL Eagle