This bid is for land records management software and implementation in Fauquier County, Warrenton, Virginia, supporting approximately 17,000 documents annually.
Due
December 4, 2026
26 days left
Location
Warrenton, VA
Virginia
Posted on
mvendor.cgieva.com
Notice ID
RFP 27-052-C
Please quote land records management software and implementation supporting approximately 17,000 documents annually in Fauquier County, Warrenton, Virginia.
Software: Recording, indexing, search, image archiving, workflow management, fee processing, reporting, and an accessible public access portal.
Record transfer: Transfer and check all existing records, images, indexes, related data, and change history, preserving accuracy and historical links.
Connections: Connect with Simplifile, ePN, CSC, HopDox, Just Appraised through FTP/FTPS, mapping and parcel data, and payment processing.
Security: Include hiding sensitive information, encryption, single sign-on, multiple-step identity checks, access based on user roles, and activity logs.
Hosted software: For vendor-hosted software, store data and backups only in the U.S., limit data loss to one hour, and restore service within 24 hours.
Services: Include licensing, setup, testing, training, documentation, and ongoing support.
Please confirm availability and send your quote by December 4, 2026.
The original documents
Deadline: December 4, 2026
See the original on mvendor.cgieva.com
Bidding it yourself? Get the full package and submit on mvendor.cgieva.com before December 4, 2026.
What they need
SoftwareRecording, indexing, search, image archiving, workflow management, fee processing, reporting, and an accessible public access portal.
MigrationTransfer and validate all existing records, images, indexes, metadata, and audit history while preserving record integrity and historical links.
IntegrationsSimplifile, ePN, CSC, HopDox, Just Appraised via FTP/FTPS, GIS/parcel data, and payment processing.
Security and hostingRedaction, encryption, SSO/MFA, role-based access, and audit logs. For SaaS, U.S.-only data and backup storage, a 1-hour recovery point objective, and a 24-hour recovery time objective.
Services and pricingInclude licensing, configuration, testing, training, documentation, and ongoing support; itemize implementation and recurring costs, including optional modules.
Past history: who won IT Services & Software work in Virginia
Recent federal contract awards (federal buyers) in the same industry in Virginia, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.
Typical award:$34K to $355Kmiddle half of 15 recent awards · median $147K
XL Eagle