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Colorado bid · open for prices

Cloud-Based Archival Records Management System

This bid is for a cloud-based archival collections management system for an archives organization in Denver, Colorado.

Due
December 4, 2026
33 days left
Location
Denver, CO
Colorado
Posted on
prd.co.cgiadvantage.com
Notice ID
AADA 2027-0086

The original documents

Deadline: December 4, 2026

See the original on prd.co.cgiadvantage.com

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What they need

  • PlatformFully managed, web-based catalog system supporting at least 8 million records with room to scale; digital asset preservation is excluded.
  • MigrationMigrate and normalize over 4.3 million existing records, preserve hierarchical relationships, and audit for 100% data transfer.
  • Catalog toolsDraft review and publishing, bulk editing, configurable reporting, and CSV, XLS, and XML import/export.
  • Public portalResponsive search with filters, Boolean/wildcard queries, results in under 10 seconds, downloadable record lists, and permalinks. Support over 900 unique visitors and 2,200 page views daily.
  • Accessibility and securityCurrent WCAG Level AA compliance, record- and field-level access controls, role-based permissions, audit logs, vulnerability monitoring, and U.S. data hosting.
  • Training and supportStaff training, ongoing maintenance, and support from 8 a.m. to 6 p.m. Mountain Time on weekdays excluding holidays, with responses within one business day.
  • PricingItemize implementation, migration, licensing, portal, training, and support costs annually over 10 years; include your estimated go-live timeline.

Past history: who won IT Services & Software work in Colorado

Recent federal contract awards (federal buyers) in the same industry in Colorado, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $21K to $223Kmiddle half of 15 recent awards · median $58K
Who wonAmountBuyerDate
V3gate, LLCOkta cybersecurity that encompasses the provision of comprehensive multi-factor authentication services to OUR… $348,270Federal Prison System / Bureau of PrisonsSep 2027
Keysight Technologies INCVA ONE software $55,890National Aeronautics and Space AdministrationMar 2027
Solution Guidance CorporationThe purpose of this call order IS to ADD the following project to the project teams software: hafe 242454 - pa… $4,250National Park ServiceFeb 2027
Advanced Computer Concepts, INC.OU67-FY26-223-NEW nokia cares support $68,907National Institute of Standards and TechnologyJan 2027
Keysight Technologies INCRenewal of ADS software $17,387National Aeronautics and Space AdministrationDec 2026
Space Sciences and Engineering LLCSpace-based environmental monitoring (sbem) protech 2.0 task order 1 (TO1):IN this task order, noaa intends to… $14,155,142National Oceanic and Atmospheric AdministrationDec 2026
Ethereal Space, INC.Space-based environmental monitoring (sbem) protech 2.0 task order 1 (TO1):IN this task order, noaa intends to… $2,737,500National Oceanic and Atmospheric AdministrationDec 2026
Ischemaview, INC.Irapid OY2 POP 11/01/2026 - 10/31/2027 $35,000Department of Veterans AffairsNov 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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