Scale: Approximately 3,000 accounts, 10,100 meters, 2,518 sites, and 1,042 bills per month across 14 agencies; initially about 42 users, growing to 70–98.
Data migration: Clean and migrate EnergyCAP data from July 2015 onward, with migration and go-live completed by July 1, 2027. Price historical bill image migration separately.
Bill processing: Automated utility retrieval where feasible, PDF/photo extraction, bulk uploads, and manual entry; capture all bill line items, audit errors, and manually validate failed automated reads. Target at least 90% extraction accuracy per field.
Reporting: Custom dashboards, utility cost and usage analysis, weather normalization, forecasting, anomaly detection, emissions and renewable energy tracking, ENERGY STAR Portfolio Manager integration, and CSV/Excel exports.
Hosting and support: Role-based access, WCAG Level AA accessibility, U.S. data storage, daily backups, at least 99% uptime, training, and weekday support from 8 a.m.–6 p.m. Mountain Time.
Pricing: Itemize implementation, migration, subscription, training, and ongoing support for April 1, 2027–June 30, 2028, including all associated fees.
XL Eagle