California bid · open for prices

Rental Registry Database and Portal

This bid is to implement, host, and maintain a rental registry database and online portal for Pasadena, California, covering approximately 26,000+ rental units.

Due: November 20, 2026
Location: Pasadena, CA
Posted on: OpenGov
Notice ID: 2026-RFP-0495

What they need

Core functionsAnnual registration, ownership and tenancy updates, rent tracking and increase validation, exemption requests, document uploads, and fee collection.
Portals and administrationMobile-responsive owner and public portals, role-based staff access, configurable workflows, case management, automated notices, dashboards, reporting, and data exports.
IntegrationsTyler Cashiering, Tyler Munis, GIS and property assessor data, PCI-compliant card/check/ACH payments, payment reconciliation, and Microsoft Entra ID single sign-on.
Hosting and complianceU.S.-based cloud hosting and backups, AES-256 encryption at rest, TLS 1.2 minimum in transit, and WCAG 2.1 AA accessibility with testing and conformance documentation.
ImplementationInclude historical data extraction, cleansing, migration, integration, and training. Data migration must finish by April 30, 2027, with full system readiness preferred by that date.
PricingItemize setup, software/services, integrations, migration, annual SaaS fees for five years, and hourly customization support. The initial term is three years with two optional one-year extensions.

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You send a priceOne number, before November 20, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

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Past history: who won IT Services & Software work in California

Recent federal contract awards (federal buyers) in the same industry in California, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $18K to $120Kmiddle half of 15 recent awards · median $39K

Who won	Amount	Buyer	Date
New Tech Solutions, INC.Gitlab premium self-managed subscription	$17,395	National Aeronautics and Space Administration	Jan 2027
Blue Tech INC.Tenable nessus software, agents and professional services - tenable customer ID:58273	$342,853	Nuclear Regulatory Commission	Jan 2027
New Tech Solutions, INC.Netgear managed switches	$18,654	Federal Bureau of Investigation	Dec 2026
New Tech Solutions, INC.FY26 M2 motorola radios AUG 26	$30,142	Federal Prison System / Bureau of Prisons	Dec 2026
New Tech Solutions, INC.Cohesity renewal	$16,292	National Aeronautics and Space Administration	Nov 2026
Dynamic Systems INCOracle analytics server	$109,163	National Science Foundation	Nov 2026
Curtiss-Wright Ds, INC.Iads annual maintenance and support renewal	$112,272	National Aeronautics and Space Administration	Nov 2026
Blue Tech INC.Printer refresh	$643,791	Offices, Boards and Divisions	Oct 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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Original listing

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