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HVAC Maintenance Services

This bid is for HVAC, cooling tower, boiler, and refrigeration maintenance at the Nevada State Museum in Las Vegas, Nevada.

Due: December 7, 2026
Location: Las Vegas, NV
Posted on: nevadaepro.com
Notice ID: 10TCA-S4032

Please quote HVAC, cooling tower, boiler, and refrigeration maintenance at the Nevada State Museum in Las Vegas, Nevada.

Chillers: Two 150-ton Daikin chillers: one annual inspection and three operating inspections yearly, with annual condenser tube cleaning, leak testing, and control adjustment.
Boilers: Two 1,500,000-BTU Lochinvar boilers: annual maintenance, startup checks, safety testing, and filter replacement.
Cooling towers: Two 300-ton EvapCo units: one annual inspection and three operating inspections yearly, including annual cleaning and belt replacement.
Pumps: Four 15-hp water pumps and 22 ABB 15-hp variable-speed drives: quarterly inspections, lubrication, strainer service, and electrical checks.
Air systems: Seven air-handling units, one makeup air unit, seven exhaust fans, 12 fan coil units, and five humidifiers: scheduled inspections, quarterly fan coil filter changes, annual applicable belt replacements, and coil and drain cleaning.
Refrigeration: Two coolers: four inspections yearly, twice-yearly evaporator cleaning, and annual condenser cleaning; one ice machine: twice-yearly service, sanitizing, and external filter replacement.

Please confirm availability and send your quote by December 7, 2026.

The original documents

Deadline: December 7, 2026

Quote Instructions PDF · 5 pages
Terms-and-conditions-for-services~13.pdf PDF · 6 pages
10TCA-S4032 - request-for-proposals~1.docx DOCX · 10 pages
Standard-form-contract~11.docx DOCX · 9 pages
10TCA-S4032 - Insurance Schedule.docx DOCX · 2 pages
10TCA-S4032 - reference-questionnaire.docx DOCX · 2 pages
10TCA-S4032 - Cost Schedule~1.docx DOCX · 1 page
Certification-regarding-lobbying~12.pdf PDF · 1 page
10TCA-S4032 - Vendor-Information-Response.pdf PDF · 1 page

See the original on nevadaepro.com

Bidding it yourself? Get the full package and submit on nevadaepro.com before December 7, 2026.

What they need

ChillersTwo 150-ton Daikin WMC048SDSNA water-cooled chillers; one annual inspection plus three operational inspections yearly, including annual condenser tube cleaning, leak testing, and control calibration.
BoilersTwo 1,500,000-BTU Lochinvar FCB1500N boilers; annual maintenance, startup checks, safety testing, and filter replacement.
Cooling towersTwo 300-ton EvapCo LPT5312 units; one annual inspection plus three operational inspections yearly, including annual cleaning and belt replacement.
Pumps and drivesFour 15-hp water pumps and 22 ABB ACH580 15-hp VFDs; quarterly inspections, lubrication, strainer service, and electrical checks.
Air systemsSeven AHUs, one makeup air unit, one kitchen exhaust fan, six exhaust fans, 12 fan coil units, and five humidifiers. Include scheduled inspections, quarterly fan coil filter changes, annual applicable belt replacements, and coil/drain cleaning.
RefrigerationOne Bohn walk-in cooler and one True reach-in cooler; one annual inspection plus three operational inspections yearly, with evaporator cleaning twice yearly and condenser cleaning annually. One Manitowoc SY0854A ice machine requires twice-yearly service, sanitizing, and external filter replacement.
PricingProvide annual pricing and a four-year total for full maintenance coverage, anticipated to begin March 2027, including required consumables and service logs.
How longThe resulting contract will specify an initial contract term of four (4) years, anticipated to begin March 1, 2027 subject to Board of Examiners (BOE) approval, with an option to renew for two one (1) year extensions, if agreed upon by vendor(s) and in the best interest of the StateSource: 10TCA-S4032 - request-for-proposals~1.docx, page 2

Can you do this job? Tell us your price.

We write the bid, handle the paperwork, and submit it for you. No upfront fees.

Got it.

You send a priceOne number, before December 7, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

Rather bid it yourself, under your own company? We write the full proposal for $19.99, your logo and company details on every page, ready to submit. See a real winning one.

What you have to submit

Pulled from the 9 solicitation documents (37 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

All questions regarding this solicitation shall be submitted via the bid Q&A feature on the bid solicitation at nevadaepro.com by the deadline listed in the solicitation timelineSource: Terms-and-conditions-for-services~13.pdf, page 1
Vendors shall submit quotes or responses via create quote in the State electronic procurement website, nevadaepro.comSource: Terms-and-conditions-for-services~13.pdf, page 3
Only quotes or responses submitted through nevadaepro.com will be considered for awardSource: Terms-and-conditions-for-services~13.pdf, page 3
Responses must be submitted as a quote through nevadaepro.comSource: 10TCA-S4032 - request-for-proposals~1.docx, page 10

2Forms to fill out

Boycott of IsraelSource: 10TCA-S4032 - request-for-proposals~1.docx, page 8
Drug-free workplaceSource: 10TCA-S4032 - request-for-proposals~1.docx, page 9

3Questions deadline

Deadline for questions No later than 1:00 pm on 11/17/2026 Answers posted On or about 11/23/2026 Deadline for references No later than 5:00 pm on 12/04/2026 Deadline submissions and opening No later than 1:00 pm on 12/07/2026 Evaluation period (estimated) 12/07/2026 - 12/14/2026 Notice of intentSource: 10TCA-S4032 - request-for-proposals~1.docx, page 7
Reference questionnaire Due Date December 4, 2026 Solicitation number 10TCA-S4032 Single point of contact name Annette Morfin, Purchasing Officer II Single point of contact email amorfin@admin.nv.gov Proposing vendor or subcontractor Client providing the reference Client contact name and titSource: 10TCA-S4032 - reference-questionnaire.docx, page 1

4Bonds and insurance

3. Worker's Compensation and Employers' Liability Workers' Compensation Statutory Employers' Liability Each Accident $100,000 Disease - Each Employee $100,000 Disease - Policy Limit $500,000 Policy shall contain a waiver of subrogation against the State of NevadaSource: 10TCA-S4032 - Insurance Schedule.docx, page 1

5Licenses you need

Pursuant to NRS 333.313, vendor must be registered at nevadaepro.com to respond to the solicitationSource: 10TCA-S4032 - request-for-proposals~1.docx, page 8
Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b)Source: 10TCA-S4032 - request-for-proposals~1.docx, page 8

6Pricing format

A billing submitted after the first Friday in August and processed as a stale claim pursuant to NRS 353.097, shall subject Contractor to an administrative fee not to exceed $100.00Source: Terms-and-conditions-for-services~13.pdf, page 6
Technical proposal information and cost proposal information shall not be included in the same attachmentSource: 10TCA-S4032 - request-for-proposals~1.docx, page 10
Cost proposal attachment shall not be flagged as confidential in nevadaepro.comSource: 10TCA-S4032 - request-for-proposals~1.docx, page 10
Title page Table of contents Trade secret information, cross referenced to the technical proposal (alternatively, a redacted technical proposal and a full confidential technical proposal can be submitted) Cost proposal Confidential business informationSource: 10TCA-S4032 - request-for-proposals~1.docx, page 10

Past history: who won Maintenance & Repair work in Nevada

Recent federal contract awards (federal buyers) in the same industry in Nevada, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $29K to $126Kmiddle half of 15 recent awards · median $45K

Who won	Amount	Buyer	Date
Bayer Healthcare LLCBayer injectors services	$25,569	Department of Veterans Affairs	Oct 2026
Steris CorporationSteris service and support for VA sierra nevada health care system 10/01/2026-09/30/2027 EO 14398	$176,787	Department of Veterans Affairs	Oct 2026
Mccandless Truck Center, INC.Unit 6383, lassen national forest fire engine requires an engine replacement DUE to engine failure	$58,201	Forest Service	Sep 2026
Western Door & Gate LLCRrfs engine barn coil doors repairs	$37,448	Bureau of Land Management	Sep 2026
Louis Allis LLCEO 14398 hoover DAM exciter armature repair & rewind task order #1	$1,111,932	Bureau of Reclamation	Sep 2026
Native American Transformer Services INCEmergency power line repair- scip-pd oracle	$199,525	Bureau of Indian Affairs and Bureau of Indian Education	Sep 2026
Native American Transformer Services INCEmergency line repair for scip-pd	$85,000	Bureau of Indian Affairs and Bureau of Indian Education	Sep 2026
Spencer Motorworks, LLCRED lights and siren package installation EN 8196	$6,185	Forest Service	Sep 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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