The original documents
Deadline: November 20, 2026
See the original on mvendor.cgieva.com
Bidding it yourself? Get the full package and submit on mvendor.cgieva.com before November 20, 2026.
What they need
- General sessionsApril 11, 3–5:10 p.m.; April 12, 8:30 a.m.–5:15 p.m.; April 14, 8:30 a.m.–12:15 p.m., for 800 attendees. Provide two 10’ x 17’ screens, two minimum 7,000-lumen projectors, four minimum 1,000W powered speakers, one podium microphone, and five wireless lavalier microphones.
- Three simultaneous breakout roomsApril 13, 8:30 a.m.–5 p.m., for 200–350 attendees per room. Each requires one 10’ x 17’ screen, one minimum 7,000-lumen projector, two minimum 1,000W powered speakers, one podium microphone, and five wireless lavalier microphones.
- Production equipment and staffingGeneral sessions and each main breakout room require presentation and backup laptops, seamless switching, presenter/slides picture-in-picture HD recording, camera with tripod and riser, 40–42” confidence monitor, 12-channel mixer, VGA/HDMI and audio interfaces, 100-foot presentation remote, stage lighting, and backdrop drape. General sessions require audio, video/graphics, and camera technicians; each breakout requires an AV/graphics technician and camera technician. Projection must avoid occupying room floor space; short-throw options require approval.
- Additional breakout and replayApril 13, 9 a.m.–noon, for 50–75 attendees: minimum 6’ x 8’ screen, 5,000-lumen projector, one 1,000W powered speaker, three wireless lavalier and three handheld microphones. April 14, 8:30 a.m.–12:15 p.m.: equivalent screen, projector, and sound with an AV technician to replay the April 11 general session.
- Streaming and editingZoom simulcast for up to 400 viewers per general session and per each of the three simultaneous main breakout tracks. Hotel supplies internet; cellular backup preferred. Edit and upload recordings within three weeks as 30–90-minute HD clips, maximum 1 GB each, including at least 15 complimentary editing hours.
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XL Eagle