Integration: Receive registration and participant data from RecTrac (Vermont Systems) and automatically assign forms; bidirectional synchronization preferred.
Forms: Configurable forms with branching questions, multilingual presentation, electronic signatures for participants and parents/guardians, and reuse across programs.
Tracking: Automated reminders, real-time completion status, dashboards, activity-section reporting, and retention, archiving, and disposition controls.
Capacity: Initially 5,500 participants, growing to 7,000, with expansion pricing for up to 50,000.
Security and accessibility: WCAG 2.1 AA, Microsoft Entra ID single sign-on, role-based access, encryption, audit logs, SOC 2 Type II or equivalent, and protection of minors' information.
Delivery and pricing: Include implementation, integration, training, hosting, maintenance, and support through January 2030, with itemized costs, a not-to-exceed total, and an implementation timeline.
XL Eagle