HVAC Upgrades

1How and where to submit

• INSTRUCTIONS AND GENERAL INFORMATION Only Electronic Submissions through BidBuy of Bids and Offers will be Accepted Bidders and Offerors are required to submit their response to the State’s solicitation through BidBuySource: 27PS779010 Archives Condensing Unit IFB.pdf, page 4
• Any required attachments must be submitted via BidBuySource: 27PS779010 Archives Condensing Unit IFB.pdf, page 4
• Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year must be submitted to the State no later than July 31 of that year; otherwise Vendor may have to seek payment through the Illinois Court of ClaimsSource: 27PS779010 Archives Condensing Unit IFB.pdf, page 29

2Forms to fill out

• Bid bond
• Performance bond

• Signature pageSource: 27PS779010 Archives Condensing Unit IFB.pdf, page 19
• Drug Free WorkplaceSource: Vendor Disclosure v 24.1 Formerly Forms A~37.docx, page 8

3Site visit

• Bidders must have a company representative attend the mandatory pre-bid meetingSource: 27PS779010 Archives Condensing Unit IFB.pdf, page 23

4Bonds and insurance

• SECURITY: Bid Bond 10% / Performance Bond due after notice of award for the entire contract amountSource: 27PS779010 Archives Condensing Unit IFB.pdf, page 6
• If a bid bond is required, Bidder must submit the bid bond with the BidSource: 27PS779010 Archives Condensing Unit IFB.pdf, page 6
• If a performance bond is required, Bidder must submit the performance bond to the solicitation contact within ten (10) days after contract executionSource: 27PS779010 Archives Condensing Unit IFB.pdf, page 6

5Licenses you need

• The bond must be from a surety licensed to do business in IllinoisSource: 27PS779010 Archives Condensing Unit IFB.pdf, page 6
• contract has an annual value over $100,000) Is your company or parent entity(ies) represented by or do you or your parent entity(ies) employ a lobbyist required to register under the Lobbyist Registration Act (lobbyist must be registered pursuant to the Act with the Secretary of State) or an agent...Source: IPG Active Registered Vendor Disclosure formerly Forms B v.23.1~60.docx, page 1
• The prequalification requirements of Sections 30-20 and 33-10 shall include the requirement that the bidder be registered with the Illinois Secretary of StateSource: Vendor Disclosure v 24.1 Formerly Forms A~37.docx, page 5
• For construction contracts subject to 30-20 and 33-10 of the Procurement Code, Vendor shall be registered with the Secretary of State as part of the pre-qualification processSource: Vendor Disclosure v 24.1 Formerly Forms A~37.docx, page 7
• Is your company represented by or do you employ a lobbyist required to register under the Lobbyist Registration Act (lobbyist must be registered pursuant to the Act with the Secretary of State) or other agent who is not identified through Step 2, Option A above and who has communicated, is...Source: Vendor Disclosure v 24.1 Formerly Forms A~37.docx, page 16

6Pricing format

• Work shall be executed in accordance with the fixed, unit price, project schedule, and applicable codesSource: 27PS779010 Archives Condensing Unit IFB.pdf, page 22