Illinois bid · open for prices

Health and Safety Management Software

This bid is for health and safety management software serving central office, district, and yard locations throughout Illinois, United States.

Due: November 19, 2026
Location: Illinois
Posted on: BidBuy
Notice ID: 27-494DOT-FINAD-B-54081

Please quote health and safety management software for the State of Illinois.

Security: Support security checks, outside security testing, and annual risk reviews.
Incident reporting: Report known or suspected data incidents within 24 hours, or earlier if required, and provide daily updates.
Insurance: Carry general liability coverage of $1 million per incident and $2 million annually, auto liability coverage of $1 million per incident, and workers’ compensation coverage required by law.

Please confirm availability and send your quote by November 19, 2026.

The original documents

Deadline: November 19, 2026

Invitation for Bid 27-494DOT-FINAD-B-54081 Contract Health and Safety Management System Software .docx DOCX · 35 pages
Invitation-for-Bid-Vendor-Instructions-and-Requirements-v26-1~3.docx DOCX · 8 pages
Appendix-S1-minimum-logging-requirements-v.26.1~1.docx DOCX · 2 pages
Information-and-Technology-Invitation-for-Bid-Offer-to-the-State-of-Illinois-12-12-24-v-25-2~1.pdf PDF · 1 page
BEP Utilization Plan v.26.1~6.pdf PDF · 1 page
vendor-disclosure-formerly-forms-a-v27-1.docx DOCX · 19 pages
Ipg-Active-Registered-Vendor-Disclosure-Formerly-Forms-B-v-26-1.docx DOCX · 4 pages
Copy of CertifiedFirmsDirectory-208-88.xlsx XLSX · 27 pages

See the original on www.bidbuy.illinois.gov

Bidding it yourself? Get the full package and submit on BidBuy before November 19, 2026.

What they need

Safety managementIncident, near-miss, hazard, and vehicle incident reporting; investigations with 5 Whys and Fishbone analysis; corrective actions; audits and inspections; safety meetings; training and certifications; and behavior-based safety.
Chemical managementChemical inventories and searchable safety data sheets by location, including initial setup and ongoing sheet updates; employee exposure and health record tracking.
Access and integrationsBrowser and Apple app access, SSO, Active Directory/Entra ID, employee database integration, automated onboarding/offboarding, APIs, and Power BI integration.
Workflows and reportingConfigurable forms, approvals, email alerts, dashboards, injury recordkeeping, electronic compliance reporting, and TRIR/DART calculations.
Implementation and supportDedicated project manager and implementation team, configuration, data migration, administrator training, end-user materials, phone/web support, SLAs, and regular free updates.
SecurityContiguous U.S. data hosting and access, SOC 2 Type 2 coverage, FIPS-compliant AES-256 encryption, audit logging, disaster recovery with zero data loss and maximum downtime of one business day, and accessibility support.
PricingFive-year term; itemize software, implementation, training, support, and post-implementation maintenance and upgrade costs. Specify licensing assumptions.
How longInitial term is 5 years from execution. Total term with renewals and extensions may not exceed 10 years.Source: Invitation for Bid 27-494DOT-FINAD-B-54081 Contract Health and Safety Management System Software .docx, page 10

Can you do this job? Tell us your price.

We write the bid, handle the paperwork, and submit it for you. No upfront fees.

Got it.

You send a priceOne number, before November 19, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

Rather bid it yourself, under your own company? We write the full proposal for $19.99, your logo and company details on every page, ready to submit. See a real winning one.

What you have to submit

Pulled from the 8 solicitation documents (97 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

Only electronic bids through BidBuy are accepted. Upload required documents in BidBuy under the Attachments tab in the Required Attachments spaces.Source: Invitation-for-Bid-Vendor-Instructions-and-Requirements-v26-1~3.docx, page 1

2Forms to fill out

Bid bond
Performance bond

Signature page must be completed by the vendor.Source: Invitation for Bid 27-494DOT-FINAD-B-54081 Contract Health and Safety Management System Software .docx, page 1
Utilization Plan must be submitted if the solicitation contains a BEP goal.Source: Invitation-for-Bid-Vendor-Instructions-and-Requirements-v26-1~3.docx, page 4

3Site visit

A mandatory or non-mandatory pre-submission conference may be held. Check the Pre-Bid Conference field in BidBuy. If mandatory, late arrival, early departure or not signing in means disqualification.Source: Invitation-for-Bid-Vendor-Instructions-and-Requirements-v26-1~3.docx, page 4

4Questions deadline

Written questions to the Information Contact are due no later than November 12th, 2026, by 4:00 p.m. CST.Source: Invitation-for-Bid-Vendor-Instructions-and-Requirements-v26-1~3.docx, page 4

5Bonds and insurance

Bid Bond and Performance Bond amounts are listed as n/a. Any required bond must be from a surety licensed in Illinois.Source: Invitation-for-Bid-Vendor-Instructions-and-Requirements-v26-1~3.docx, page 4

6Licenses you need

If the posting says this is a Small Business Set-Aside, the bidder must be registered in the Illinois Small Business Set-Aside Program when bids are due.Source: Invitation-for-Bid-Vendor-Instructions-and-Requirements-v26-1~3.docx, page 4
Bidder must be registered with the Illinois Secretary of State as part of prequalification for construction contracts.Source: vendor-disclosure-formerly-forms-a-v27-1.docx, page 7

Past history: who won IT Services & Software work in Illinois

Recent federal contract awards (federal buyers) in the same industry in Illinois, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $54K to $97Kmiddle half of 15 recent awards · median $96K

Who won	Amount	Buyer	Date
Motorola Solutions, INC.Title: FY26, stto, motorola, $462,700.00, tech equipment requestor: daniel a hill aft#: 2026-ST-0201 itja#: IT…	$462,700	Drug Enforcement Administration	Dec 2026
International Business Machines CorporationFY27 IBM zworkload scheduler 10 renewal	$3,030	Railroad Retirement Board	Dec 2026
Atp Gov, LLCNSI - AV equipment - ff&e audio visual equipment	$1,197,477	Federal Bureau of Investigation	Nov 2026
Aeg Group INCFY26 6434 UFR MSG CS AMW radio fleet replacement phase 11	$96,234	Department of the Air Force	Nov 2026
the University of ChicagoPurchase order for globus standard subscription renewal	$97,079	Office of the Assistant Secretary for Financial Resources	Nov 2026
Voicecast Systems INCHosted auto dialer services to support messages for DR-4933-IN.	$2,304	Federal Emergency Management Agency	Oct 2026
Aeg Group INCFY26 6434 UFR MSG CS AMW radio fleet replacement phase 18	$96,234	Department of the Air Force	Oct 2026
Aeg Group INCFY26 6434 UFR MSG CS AMW radio fleet replacement phase 17	$96,234	Department of the Air Force	Oct 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

Similar open bids

Web-Based EHS Management Software 12 days left
Bonfire · Illinois · Due November 20, 2026
Risk Management Information System Hosting and Maintenance 22 days left
Bonfire · Illinois · Due November 30, 2026
Data Analytics Services 2 days left
Maryland eMMA · Maryland · Due November 10, 2026
Shift Log and Operational Rounds Software and Implementation 29 days left
Bonfire · Michigan · Due December 7, 2026
Fleet Management Software 2 days left
mvendor.cgieva.com · Virginia · Due November 10, 2026

Get new Illinois bids by email

Save a search and we email you when a matching bid is posted. Free. Unsubscribe anytime.

More Illinois bids → · IT Services & Software bids in Illinois → · Inspection & Testing bids in Illinois → · All states →