Illinois bid · open for prices

Board Governance and Meeting Management Platform

This bid is for a cloud-based board governance and meeting management platform supporting offices at 1901 Fox Drive and 1801 Fox Drive, Champaign, Illinois, and an office in Naperville, Illinois.

Due: December 18, 2026
Location: Champaign, IL
Posted on: OpenGov
Notice ID: 10-27-02

The original documents

Deadline: December 18, 2026

See the original on procurement.opengov.com

Bidding it yourself? Get the full package and submit on OpenGov before December 18, 2026.

What they need

UsersTwo administrators and approximately 35 regular users, supporting an 11-member board and six committees.
PlatformSecure app and browser access, configurable roles and permissions, committee structures, multiple portal options, and packet publication alerts.
DocumentsMigrate historical packets, agendas, minutes, policies, and archives with completeness validation. Combine PDF, Word, Excel, and PowerPoint files into bookmarked packets and allow late updates without disrupting navigation.
SecurityMFA, preferably Microsoft Entra ID SSO; FIPS 140-2 validated encryption in transit and at rest; NIST SP 800-53 controls; and annual SOC II or equivalent reporting. U.S. data centers required for personal information and backups.
ServicesImplementation with a dedicated project manager, user training and guides, phone/email/live chat support, live meeting assistance, dedicated customer success management, and ongoing maintenance.
Term and pricingThree years with an anticipated April 1, 2027 start. Provide fixed annual pricing, including implementation, migration, training, and support, with optional years four and five priced separately.

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You send a priceOne number, before December 18, 2026.
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You do the workIf it is awarded, you do the job as our subcontractor.

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Past history: who won IT Services & Software work in Illinois

Recent federal contract awards (federal buyers) in the same industry in Illinois, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $38K to $97Kmiddle half of 14 recent awards · median $96K

Who won	Amount	Buyer	Date
Motorola Solutions, INC.Title: FY26, stto, motorola, $462,700.00, tech equipment requestor: daniel a hill aft#: 2026-ST-0201 itja#: IT…	$462,700	Drug Enforcement Administration	Dec 2026
Advanced Computer Concepts, INC.FY27 passport advantage software suite renewal - sewp components	$7,135	Railroad Retirement Board	Dec 2026
International Business Machines CorporationFY27 IBM zworkload scheduler 10 renewal	$3,030	Railroad Retirement Board	Dec 2026
Atp Gov, LLCNSI - AV equipment - ff&e audio visual equipment	$1,197,477	Federal Bureau of Investigation	Nov 2026
Aeg Group INCFY26 6434 UFR MSG CS AMW radio fleet replacement phase 11	$96,234	Department of the Air Force	Nov 2026
the University of ChicagoPurchase order for globus standard subscription renewal	$97,079	Office of the Assistant Secretary for Financial Resources	Nov 2026
Idemia Identity & Security USA LLCIdemia case automated fingerprint identification system maintenance.	$19,254	Internal Revenue Service	Nov 2026
Software Information Resource Corp.Open text - EXECUTE360 annual renewal, FY 2027	$412,530	Railroad Retirement Board	Nov 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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