Equipment: Two Trane RTWD090 helical chillers, two Evapco LSTB 5112 cooling towers, and associated air handlers, split systems, pumps, exhaust fans, VFDs, controls, and water coolers.
Maintenance: Monthly, quarterly, semiannual, and annual servicing, including filters, belts, refrigerants, annual UV lamp replacement, weekend coil cleaning, and two diagnostic hours per month. Include labor, materials, transportation, and taxes.
Water treatment: Cooling tower, condenser, and chilled water systems; include chemicals, monthly analysis and reporting, feed equipment maintenance, and semiannual corrosion coupon testing. Treatment provider must have at least five years of Hawaii experience.
Emergency response: One hour for the main chiller room and cooling towers, two hours for other equipment on workdays, and eight hours on non-workdays.
Separate pricing: Maintenance for one currently inoperable Carrier 30RAP0256DA52010 air-cooled chiller, starting once restored; provide extra-work hourly rates and parts markups.
Site review: A site visit is required to verify existing conditions and equipment scope before pricing.
The basics
Due
October 21, 2026 3 days left
Where
Hawaii
Posted on
hiepro.ehawaii.gov
Solicitation
B27000550
What the solicitation documents require
We read the solicitation documents for this bid (8 documents, 141 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.
Submit the Total Offer Price through HIePRO and attach scanned Section 4 Offer Qualification Form, Wage Certificate and other required documents by the due time. (IFB J27219 SPECIFICATIONS.pdf, p. 31)
Offerors must be registered on HIePRO. Awards made through HIePRO carry a mandatory .75% transaction fee, not to exceed $5,000 for the total contract term. (IFB J27219 SPECIFICATIONS.pdf, p. 5)
Pre-bid meeting or site visit
A pre-bid meeting is scheduled for September 4, 2026. See the Notice to Offerors in HIePRO for more information. (IFB J27219 SPECIFICATIONS.pdf, p. 27)
Automobile Insurance: $1,000,000 bodily injury per person, $1,000,000 bodily injury per accident, $1,000,000 property damage per accident. (IFB J27219 SPECIFICATIONS.pdf, p. 30)
Workers' Compensation Part A statutory. Part B Employers Liability $100,000 each accident, $100,000 disease each employee, $500,000 disease policy limit. (IFB J27219 SPECIFICATIONS.pdf, p. 30)
Offerors must be properly certified by the State of Hawaii to perform air conditioning equipment maintenance and to conduct business in the State. (IFB J27219 SPECIFICATIONS.pdf, p. 27)
Journeymen refrigeration/air conditioning mechanics must provide documentation showing they are certified journeymen. (IFB J27219 SPECIFICATIONS.pdf, p. 28)
Initial term runs January 1, 2027 to December 31, 2027, with three (3) additional twelve (12) month options to extend, subject to availability of funds. (IFB J27219 SPECIFICATIONS.pdf, p. 3)
Furnish all labor, materials, tools, equipment and supervision for maintenance, inspections and diagnostics of the air conditioning and ventilation systems at Judiciary, Second Circuit (Hoapili Hale). (IFB J27219 SPECIFICATIONS.pdf, p. 8)
Provide chemical water treatment to control corrosion, scale, algae and slime in the cooling tower, condenser and chilled water systems. (IFB J27219 SPECIFICATIONS.pdf, p. 22)
Water treatment contractor must have at least five (5) years of water treatment service experience in Hawaii. (IFB J27219 SPECIFICATIONS.pdf, p. 22)
XL Eagle