Pump Station and Irrigation System Maintenance

What the solicitation documents require

We read the solicitation documents for this bid (6 documents, 68 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.

Due date and time

• Bids are due October 27, 2026 at 2:00 p.m. via HIePRO. No time zone is stated. (1 IFB 26 200 012 Contract Specifications.pdf, p. 3)

How to submit

• Submit the bid electronically via HIePRO. No bids accepted by regular mail, facsimile or email. (1 IFB 26 200 012 Contract Specifications.pdf, p. 12)

Pre-bid meeting or site visit

• Voluntary but highly recommended pre-bid site visit on October 8, 2025 at 9:00 a.m. at the Bott Well Pump Station at the GAL. Contact Ken Nakamoto at (808) 586-0087. (1 IFB 26 200 012 Contract Specifications.pdf, p. 3)

Questions deadline

• Submit questions on HIePRO before Tuesday, October 13, 2026, 2:00 p.m. Answers are posted October 16, 2026 at 4:00 p.m. (1 IFB 26 200 012 Contract Specifications.pdf, p. 12)

Insurance

• Commercial General Liability: $1,000,000 per occurrence and $2,000,000 aggregate for bodily injury or property damage. (1 IFB 26 200 012 Contract Specifications.pdf, p. 15)
• Basic Motor Vehicle Insurance and Liability: $1,000,000 per accident. (1 IFB 26 200 012 Contract Specifications.pdf, p. 15)
• Before award, the State requires certification of Worker's Compensation, Temporary Disability, Unemployment Insurance and Prepaid Health Care coverage. (1 IFB 26 200 012 Contract Specifications.pdf, p. 12)

Licenses and certifications

• Bidder must have an employee or subcontractor qualified on a CAT C32 diesel pump engine who holds a valid State Contractor's license, classification C-13, C-15, C-37e. (1 IFB 26 200 012 Contract Specifications.pdf, p. 10)

Contract term

• One calendar year from the official notice to proceed, with an option to extend one consecutive year at the same cost. (1 IFB 26 200 012 Contract Specifications.pdf, p. 3)

Pricing format

• Unit price is for labor and materials for one service. (1 IFB 26 200 012 Contract Specifications.pdf, p. 6)

Forms to return

• Return the completed Bid Form (B-1), which includes the business type, Federal Tax I.D. No. and Hawaii General Excise Tax License I.D. No. (1 IFB 26 200 012 Contract Specifications.pdf, p. 4)
• The lowest responsive bidder must submit a tax clearance certificate from the Hawaii Department of Taxation and the IRS, valid on the date ADC receives it. (1 IFB 26 200 012 Contract Specifications.pdf, p. 12)

Scope highlights

• Maintain the Bott Well Pump Station and irrigation system at the Galbraith Agricultural Lands in Wahiawa, Oahu. (1 IFB 26 200 012 Contract Specifications.pdf, p. 3)
• The system has one diesel pump engine, one deep well, a 12-inch water main, a 3-million gallon reservoir and a 10-million gallon reservoir. (1 IFB 26 200 012 Contract Specifications.pdf, p. 10)
• Specialized tasks: maintain the CAT C32 diesel pump engine and the motor control center electrical components, and troubleshoot pump malfunctions per manufacturer recommendations. (1 IFB 26 200 012 Contract Specifications.pdf, p. 3)
• An on-island project manager must be available during working hours plus two hours after working hours for the contract duration. (1 IFB 26 200 012 Contract Specifications.pdf, p. 3)

Documents we read

• 1 IFB 26 200 012 Contract Specifications.pdf 19 pages
• 2 SPECS Bott Well Pump Station Maintenance.pdf 6 pages
• 3 Operation and Maintenance Manual.pdf 25 pages
• 4 General Map Bott Well Pump Station and Irrigation System.pdf 1 page
• 5 Location Map Galbraith Area.pdf 1 page
• 6 AG 008 103D.pdf 16 pages