Sites: 24 listed buildings; one is under remodel with equipment to be added later.
Systems: Heating and chilled water loops, cooling towers, steam boilers, and process/heat recovery loops, including glycol-treated systems.
Monthly service: Inspections, preventive maintenance, water testing and analysis, chemical adjustments, feed equipment servicing, technical support, and written service reports.
Supplies: Include labor, travel, equipment, treatment chemicals excluding glycol, testing reagents, secondary containment, spill kits, and chemical container disposal.
Treatment: Nitrite-based closed-loop and phosphonate-based cooling tower treatment; no acid feed for cooling towers.
Schedule: Routine service Monday–Friday, 8 a.m.–5 p.m.; emergency response within 24 hours.
Pricing: Provide monthly pricing per building, additional hourly labor rates, and materials markup for parts, equipment, and glycol. Anticipated initial term is two years.
The basics
Due
November 3, 2026 16 days left
Where
Oregon
Posted on
OregonBuys
Solicitation
S-10700-00017049
What the solicitation documents require
We read the solicitation documents for this bid (16 documents, 95 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.
DAS SPS is using the Competitive Sealed Proposal method under ORS 279B.060 and OAR 125-247-0260. (RFP No. S-10700-00017049, p. 5)
Pre-bid meeting or site visit
A mandatory pre-proposal conference is held Thursday, September 3, 2026 at 10:00 AM, online through Microsoft Teams. (RFP No. S-10700-00017049, p. 5)
Questions deadline
Questions and requests for clarification are due Friday, September 18, 2026 at 4:00 PM. (RFP No. S-10700-00017049, p. 5)
Insurance
Automobile Liability Insurance is required, with a combined single limit of not less than $1,000,000.00 for bodily injury and property damage. (Attachment A - Sample Contract, p. 36)
Set-aside and participation goals
The state encourages certified COBID small businesses, including DBE, minority, woman-owned, service-disabled veteran and emerging small businesses, as joint venture partners or subcontractors. (RFP No. S-10700-00017049, p. 22)
If there are subcontracting opportunities, the successful Proposer may be required to submit Attachment F, Certified Disadvantaged Business Outreach Plan, prior to execution. (RFP No. S-10700-00017049, p. 22)
Contract term
The initial contract term is anticipated to be two (2) years with options to renew in two (2) year increments. (RFP No. S-10700-00017049, p. 1)
Pricing format
The maximum not-to-exceed compensation under the contract, including allowable expenses, is $5,000,000.00. (Attachment A - Sample Contract, p. 2)
HVAC water treatment services for hot/cold water systems in DAS-owned buildings, including monthly preventive maintenance, testing, repairs and equipment replacement. (Attachment A - Sample Contract, p. 17)
XL Eagle