Federal government job · open for prices

Preventive and Corrective Maintenance for Ice Machines

Due: November 10, 2026
Buyer: Department of Veterans Affairs
NAICS: 811310
Notice ID: 36C25727Q0009

Please quote preventive and corrective maintenance for ice machines.

Services: Preventive and corrective maintenance.
Eligibility: Reserved for service-disabled veteran-owned small businesses.

Please confirm availability and send your quote by November 10, 2026.

The original documents

Deadline: November 10, 2026

Attachment 1 DOCX · 2 pages
Attachment 2 DOCX · 2 pages
Attachment 3 PDF · 43 pages
Attachment 4 DOCX · 1 page
Attachment 5 PDF · 4 pages
Attachment 6 PDF · 2 pages

See the original on sam.gov

Bidding it yourself? Search notice 36C25727Q0009 on SAM.gov and submit before November 10, 2026. You need an active SAM.gov registration.

What they need

The workPreventive and corrective maintenance for ice machines.Source: Attachment 3, page 1
Inventory identifies ninety-five (95) covered ice machines (Attachment A, known at time of solicitation).Source: Attachment 3, page 5
Perform preventive maintenance including quarterly filter replacement and meet the Section 7.0 response times.Source: Attachment 3, page 10
Provide all replacement parts for corrective maintenance and dispose of faulty parts, used filters and refrigerant off station.Source: Attachment 3, page 10
Recover and dispose of refrigerant per EPA Section 608 and provide documentation on request.Source: Attachment 3, page 10
How longPeriod of performance is a base period plus 4 option years, start date to be determined.Source: Attachment 3, page 12

Can you do this job? Tell us your price.

We write the bid, handle the paperwork, and submit it for you. No upfront fees.

Got it.

You send a priceOne number, before November 10, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

Rather bid it yourself, under your own company? We write the full proposal for $19.99, your logo and company details on every page, ready to submit. See a real winning one.

What you have to submit

Pulled from the 6 solicitation documents (54 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

Submit offers by the due date and time via email to Abduel Sanford at abduel.sanford@va.gov.Source: Attachment 3, page 40

2Deadline

Offers are due 11-10-2026 at 10AM CDT, extended from 10/27/2026 by amendment.Source: Attachment 4, page 1

3Site visit

Site visit on Tuesday, October 13, 2026, at 9AM CDT. The text does not say whether it is mandatory.Source: Attachment 3, page 39

4Questions deadline

Technical questions must be emailed in writing no later than October 16, 2026, 10AM CDT.Source: Attachment 3, page 40

5Bonds and insurance

Employer's liability coverage of at least $100,000 is required.Source: Attachment 3, page 17
General liability: $500,000.00 per occurrence.Source: Attachment 3, page 17
Automobile liability: $200,000.00 per person.Source: Attachment 3, page 17

6Licenses you need

Offeror must be certified as a SDVOSB.Source: Attachment 3, page 40
All technicians performing refrigerant work shall hold current EPA Section 608 certification.Source: Attachment 3, page 11

7Pricing format

Price per the Cost/Price Schedule and Performance Work Statement.Source: Attachment 3, page 1
Filters, cartridges, gaskets, seals, cleaning agents and other preventive maintenance consumables are included in the firm-fixed price.Source: Attachment 3, page 10

Past history: who won Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance work across the US

Recent federal contract awards in the same industry across the US, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $19K to $49Kmiddle half of 15 recent awards · median $37K

Who won	Amount	Buyer	Date
Stanley Elevator Company, INC.The engineering research and development center, crrel, in hanover, NH requires a NEW elevator maintenance con…	$49,120	Department of the Army	Mar 2027
Advanced Storage & Retrieval Systems, INC.Hanel rotomat preventive maintenance	$36,740	Department of Veterans Affairs	Feb 2027
Covaris, LLCNhgri: 1-YEAR service plan for covaris R230 ultrasonicator.	$17,970	National Institutes of Health	Dec 2026
Aqua-Chem, INC.Reverse osmosis tech support	$15,502	U.S. Coast Guard	Nov 2026
Miller & Chitty COEmergency OIL repairs on lyons boiler plant	$21,470	Department of Veterans Affairs	Nov 2026
Louisiana Machinery Company, L.l.c.La tensas RIV NWR 40000-CAT 320DL repair	$12,745	Departmental Offices	Nov 2026
Rother Brothers, INC.Repairs for case 150 tractor	$20,000	Federal Prison Industries / Unicor	Nov 2026
Ebss Unlimited, LLCEO 14398 ATS maintenance & repair services (stx)	$45,000	Department of Veterans Affairs	Nov 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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