The original documents
Deadline: November 10, 2026
- Attachment 1 DOCX · 2 pages
- Attachment 2 DOCX · 2 pages
- Attachment 3 DOCX · 2 pages
- Attachment 4 PDF · 4 pages
- Attachment 5 PDF · 43 pages
- Attachment 6 DOCX · 1 page
- Attachment 7 PDF · 4 pages
- Attachment 8 PDF · 2 pages
See the original on sam.gov
Bidding it yourself? Search notice 36C25727Q0009 on SAM.gov and submit before November 10, 2026. You need an active SAM.gov registration.
What they need
- How longDesignate a COR as the technical point of contact for scheduling, work authorization, and performance monitoring 12.0 PERIOD OF PERFORMANCE: Base plus 4 option years, start date to be determinedSource: Attachment 5, page 12
What you have to submit
Pulled from the 8 solicitation documents (60 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.
1How and where to submit
- GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment RequestsSource: Attachment 5, page 3
- All reports and records required by this section shall be submitted in writing, in Adobe PDF format, by email to the Contracting Officer’s Representative (COR), the Maintenance & Operations (M&O) Chief, and the Chief EngineerSource: Attachment 5, page 11
- OFFER SUBMITTAL INSTRUCTIONS: 1) Offeror shall submit offers by Due Date/Time specified in Block 8 of the Standard Form (SF) 1449 of the solicitation via email to Abduel Sanford at abduel.sanford@va.govSource: Attachment 5, page 40
- Reports submitted in PDF by emailSource: Attachment 8, page 1
2Deadline
- If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are dueSource: Attachment 5, page 37
- Hwy 67, Suite 100 Duncanville TX 75137 To all Offerors/Bidders 36C25727Q0009 X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 11-10-2026 10AM CST X one (1) The purpose of this amendment is to extend the RFQ closing date from 10/27/2026 to 11/10/2026 at 10AM CDTSource: Attachment 6, page 1
3Forms to fill out
- Attachment A.: Attachment A represents the inventory known at the time of solicitation and isSource: Attachment 5, page 5
- Attachment A.: The inventory identifies ninety-five (95) covered ice machines: seventy-five (75)Source: Attachment 5, page 5
4Site visit
- The 10/13/2026 site visit identified three (3) different filter types in use across the covered ice machinesSource: Attachment 4, page 2
- Important dates: Site Visit: 10/13/2026 at 9AM CDT RFQ Technical Questions Closes:10/16/2026 10AM CDT RFQ Closes: 10/27/2026 at 10AM CDT (Use Reverse and/or Attach Additional Sheets as Necessary) 25Source: Attachment 5, page 1
- an addendum to this solicitation: (End of Addendum to 52.212-1) E.3 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS The following is incorporated into 52.212-1 as an addendum to this solicitation: Site Visit Date: Tuesday, October 13, 2026, at 9AM CDT Location: BldgSource: Attachment 5, page 39
5Questions deadline
- 36C25727Q0009 POC Phone: 214-857-1005 POC Email Gregory.Shepherd@va.gov & Jerry.Reese@va.gov TECHNICAL QUESTIONS: Questions shall be accepted by the Government in writing via email no later than October 16, 2026, 10AM CDTSource: Attachment 5, page 40
6Bonds and insurance
- Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriersSource: Attachment 5, page 17
- (b) General Liability: $500,000.00 per occurrencesSource: Attachment 5, page 17
- (c) Automobile liability: $200,000.00 per personSource: Attachment 5, page 17
7Licenses you need
- Recovering, evacuating, and charging refrigerants in accordance with EPA Section 608 requirementsSource: Attachment 5, page 9
- Recover and dispose of refrigerant in accordance with EPA Section 608 and provide documentation upon requestSource: Attachment 5, page 10
- All technicians performing refrigerant work shall hold current EPA Section 608 certificationSource: Attachment 5, page 11
- 4) Offeror must be certified as a SDVOSB complete, sign, and return VAAR Clause 852.21975 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING, CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)Source: Attachment 5, page 40
8Pricing format
- PWS 5.2.2(b) and 8.0(c)/(h) include water filters, cartridges, gaskets, seals, and sanitizing agents in the PM firm-fixed priceSource: Attachment 4, page 2
- that the two ice machines at the Tyler VA Clinic are included in the base contract requirements throughout the period of performance? Also, should all travel-related costs for this location be incorporated into the firm-fixed-price preventive maintenance CLIN? Tyler VA Clinic CoverageSource: Attachment 4, page 3
- PWS 2.0 requires the contractor to provide all transportation, and the PDF has no separate travel CLIN, so travel costs for Tyler should be included in the PM firm-fixed priceSource: Attachment 4, page 4
- AMOUNT Preventive and Corrective Maintenance for Ice Machine See Cost/Price Schedule and Performance Work Statement for DetailsSource: Attachment 5, page 1
Past history: who won Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance work across the US
Recent federal contract awards in the same industry across the US, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.
Typical award: $19K to $49Kmiddle half of 15 recent awards · median $37K
| Who won | Amount | Buyer | Date |
|---|
| Stanley Elevator Company, INC.The engineering research and development center, crrel, in hanover, NH requires a NEW elevator maintenance con… |
$49,120 | Department of the Army | Mar 2027 |
| Advanced Storage & Retrieval Systems, INC.Hanel rotomat preventive maintenance |
$36,740 | Department of Veterans Affairs | Feb 2027 |
| Covaris, LLCNhgri: 1-YEAR service plan for covaris R230 ultrasonicator. |
$17,970 | National Institutes of Health | Dec 2026 |
| Aqua-Chem, INC.Reverse osmosis tech support |
$15,502 | U.S. Coast Guard | Nov 2026 |
| Miller & Chitty COEmergency OIL repairs on lyons boiler plant |
$21,470 | Department of Veterans Affairs | Nov 2026 |
| Louisiana Machinery Company, L.l.c.La tensas RIV NWR 40000-CAT 320DL repair |
$12,745 | Departmental Offices | Nov 2026 |
| Rother Brothers, INC.Repairs for case 150 tractor |
$20,000 | Federal Prison Industries / Unicor | Nov 2026 |
| Ebss Unlimited, LLCEO 14398 ATS maintenance & repair services (stx) |
$45,000 | Department of Veterans Affairs | Nov 2026 |
Losing bids are not made public on most government buys, so only the winner and price are shown.
XL Eagle