Volume: Approximately 520,000 images on 8.5 × 11-inch paper across 400 folders, averaging five separator sheets per folder.
Preparation: Medium effort, primarily removing staples and bindings, creating separator sheets, and bundling files after scanning.
Scanning and QA: 300 DPI with automatic color detection; one multipage PDF per folder. Verify readability and indexing, then upload for automated OCR and Laserfiche ingestion.
Equipment: Client-provided computers required. Use available scanners or your own approved scanners; cloud-based software is prohibited.
Schedule: Estimated November 17, 2026–March 31, 2027. All work, including QA, must occur on-site, Monday–Friday, 7 a.m.–5 p.m., excluding holidays.
Staff: At least one year of relevant imaging/indexing experience; fingerprint-based background checks, confidentiality agreements, and CJIS training required.
Pricing: Provide hourly rates for preparation, QA, and project management, plus either an hourly scanning rate or a per-image scanning rate. Allow one project management hour weekly and include all travel and expenses in your rates.
XL Eagle