This bid is for HVAC repairs and testing, adjusting, and balancing (TAB) at El Paso Psychiatric Center, 4615 Alameda Ave, El Paso, TX 79905.
Due
November 20, 2026
12 days left
Location
El Paso, TX
Texas
Posted on
Texas ESBD
Notice ID
HHS0018140
Please quote HVAC repairs and testing, adjusting, and balancing of all 147 air terminal units at El Paso Psychiatric Center, 4615 Alameda Ave, El Paso, TX 79905.
Repairs: Correct dampers, actuators, airflow sensors, water valves, coil flow, leaks, and building controls as authorized; verify equipment operation.
Testing: Test and balance all 147 air terminal units against approved airflow targets.
Report: Provide a complete final report signed and sealed by a NEBB Certified Professional.
Hours: Work Monday–Friday, 8 a.m.–5 p.m. Mountain Time.
Response: Respond to service calls within four hours and arrive on-site for emergency calls within one hour.
Warranty: Provide a three-year warranty on corrective repairs and acknowledge warranty issues within one hour.
Please confirm availability and send your quote by November 20, 2026.
Exhibit A HHS Solicitation Affirmations v. 2.10 March 2026.pdfPDF · 14 pages
Exhibit B PCS 111 HHS UTCs and HHS Affirmations No DUA March 2026.pdfPDF · 35 pages
Exhibit C Pricing Sheet.xlsxXLSX · 4 pages
Exhibit D Bidder Reference Qualifications Form (01-21-26).docxDOCX · 5 pages
Exhibit E Online Bid Room Information.docxDOCX · 2 pages
See the original on www.txsmartbuy.gov
Bidding it yourself? Get the full package and submit on Texas ESBD before November 20, 2026.
What they need
RepairsCorrect VAV dampers, actuators, airflow sensors, hydronic valves, coil flow, leaks, and BAS controls as authorized; verify equipment operation.
TABTest and balance all 147 air terminal units against approved airflow targets. Provide a complete final report signed and sealed by a NEBB Certified Professional.
PricingInclude all labor, equipment, materials, supplies, calibration, retesting, and disposal.
Service requirementsWork Monday–Friday, 8 a.m.–5 p.m. Mountain Time; respond to service calls within four hours and emergency calls on-site within one hour.
WarrantyThree-year warranty on corrective repairs, with warranty issues acknowledged within one hour.
Mandatory site visitAttend November 10 or 11, 2026, at 10 a.m. Mountain Time. Park in the north lot off Alberta St. and check in at the front desk.
How longDiscounts If Contractor at any time during the term of the Contract provides a discount on the final contract costs, Contractor will notify HHSC in writing at least ten (10) calendar days prior to the Version 2.00Source: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 23
What you have to submit
Pulled from the 8 solicitation documents (106 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.
1How and where to submit
6.7 IFB Questions or Clarifications HHSC will allow questions and requests for clarification regarding this IFB if submitted by e-mail to the Sole Point of Contact, Section 6.1, by the deadline established in the Procurement Schedule (cover page of this IFB) or deadlines established in subsequent...Source: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 10
Submission of Questions or Clarifications All questions and requests for clarification must be submitted by e-mail and include the following information: a) IFB Number and Title of IFB (cover page of this IFB) must be included in the e-mail subject line and in the e-mail bodySource: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 10
Bidder represents and warrants that, if selected for award of a contract as a result of this IFB, Bidder shall submit to HHSC the signed Certificate of Interested Parties processed online through the Texas Ethics Commission (TEC) prior to contract awardSource: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 37
E-Mail Submission The Bidder is solely responsible for ensuring that the electronic Response is complete and submitted to, and RECEIVED by, HHSC before the Response Deadline identified in the Procurement Schedule (cover page of this IFB) or deadline established in subsequent AddendaSource: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 38
November 4, 2026 November 10, 2026, 10:00 AM (MT) Mandatory On-Site Visit (Mountain Time) November 11, 2026, 10:00 AM (MT) Questions or Clarifications Submission DeadlineSource: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 1
On-Site Visit HHSC will conduct two (2) mandatory on-site visits at the location specified below on the date and time identified in the Procurement Schedule (cover page of this IFB) or on the date and time established in subsequent AddendaSource: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 11
November 4, 2026 November 10, 2026, 10:00 AM (MT) Mandatory On-Site Visit (Mountain Time) November 11, 2026, 10:00 AM (MT) Questions or Clarifications Submission DeadlineSource: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 1
November 12, 2026, 5:00 PM (CST) Responses to Questions or Clarifications November 16, 2026 Addendum posted on the ESBD Response Deadline: Responses to this IFB must be November 20, 2026, 10:30 AM (CST) received Anticipated Contract Start DateSource: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 1
6Bonds and insurance
as required by the Texas Workers’ Compensation Act, with the policy endorsed to provide a waiver of subrogation in favor of the Health and Human Services Commission, employer’s liability insurance of not less than: a) Employer’s Liability: Each Accident $1,000,000 b) Disease: Each Employee...Source: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 32
of the Health and Human Services Commission, employer’s liability insurance of not less than: a) Employer’s Liability: Each Accident $1,000,000 b) Disease: Each Employee $1,000,000 c) Disease: Policy Limit $1,000,000 Workers’ compensation insurance coverage must be provided for all workers at all...Source: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 32
Commercial Automobile Liability Covering owned, hired, and non-owned vehicles, with a minimum combined single limit for bodily injury (including death) and property damage of $1,000,000 per accidentSource: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 32
Professional Liability Insurance Contractor shall obtain, pay for and maintain professional liability errors and omissions insurance during the Contract term, insuring Contractor for an amount of not less than $1,000,000Source: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 33
Umbrella Liability Insurance Contractor shall obtain, pay for and maintain umbrella liability insurance during the Contract term, insuring Contractor for not less than $1,000,000 that provides coverage at least as broad as and applies in excess and follows form of theSource: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 33
s) Unit of Measure - The set unit of measure (UOM), included on the Pricing Sheet, used for payment of the services under the Contract or Purchase OrderSource: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 7
PCS 137 - SERVICES t) Unit Rate - The set rate per the unit of measure (UOM) used for payment of the services, included on the Price Sheet, under the Contract or Purchase OrderSource: 52900 IFB HHS0018140 PCS 137 Formal IFB.pdf, page 8
Past history: who won HVAC work in Texas
Recent federal contract awards (federal buyers) in the same industry in Texas, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.
Typical award:$52K to $691Kmiddle half of 15 recent awards · median $88K
Who won
Amount
Buyer
Date
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