Condenser Retubing

What the solicitation documents require

We read the solicitation documents for this bid (7 documents, 87 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.

Due date and time

• FACSIMILE OR, EMAIL PROPOSALS WILL NOT BE ACCEPTED Closing Date: 10/1/2026 Closing Time: 3:00 p.m (REQ00002989 NTB PDF.pdf, p. 2)

How to submit

• Such termination shall be without penalty or liability to the City for any future payments, but Vendor will be paid for goods or services delivered and accepted by the City through the date of termination (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 8)
• Subject to the successful completion of contract negotiations: Submission: A Request for Bid should be submitted electronically through Ion Wave using the following link https://garlandtx.ionwave.net (REQ00002989 NTB PDF.pdf, p. 2)
• Please note that at least one of your responses needs to be submitted online via Ion Wave (REQ00002989 NTB PDF.pdf, p. 2)
• Questions and Answer Period: Any questions pertaining to this request must be submitted through https://garlandtx.ionwave.net no later than September 25, 2026, at 12 p.m (REQ00002989 NTB PDF.pdf, p. 3)

Pre-bid meeting or site visit

• Pre-Proposal Conference: Prospective vendors or a designated representative may attend the pre-submittal meeting on 9/17/2026 at 2:00 PM, at the Ray Olinger Power Plant 13835 CR 489 Nevada, TX 75173 (REQ00002989 NTB PDF.pdf, p. 3)
• Attendance at the pre-proposal conference is highly recommended but not mandatory and is not part of the Proposal evaluation (REQ00002989 NTB PDF.pdf, p. 3)

Questions deadline

• Questions and Answer Period: Any questions pertaining to this request must be submitted through https://garlandtx.ionwave.net no later than September 25, 2026, at 12 p.m (REQ00002989 NTB PDF.pdf, p. 3)

Bonds

• (58) Payment & Performance Bond Requirements (Public Works Contracts): In accordance with Texas law (Texas Government Code Chapter 2253), certain bonds are required for public works construction contracts: 16 | P a g e (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 16)
• Payment Bond: For any public works contract in excess of $50,000.00 (for the construction, alteration, or repair of a public building or public work), the Vendor must submit a Payment Bond (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 17)
• Performance Bond: For any public works contract in excess of $100,000.00 (for the construction, alteration, or repair of a public building or public work), the Vendor must submit a Performance Bond (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 17)
• Form and Amount: Each bond must be in the full amount of 100% of the Agreement price for the portion of the work it secures (100% of the Agreement for performance bond (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 17)

Insurance

• General Liability for bodily injury, property damage, and advertising injury with a minimum limit of $1,000,000 per occurrence and $2,000,000 aggregate, including a separate aggregate of $2,000,000 for products and completed operations (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 22)
• Automobile Liability with a minimum limit of $500,000 per occurrence or combined single limit (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 22)
• Texas Statutory Workers’ Compensation and Employers Liability with a minimum limit of $100,000 for Each Accident, Disease - Each Employee and Disease - Policy Limit (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 23)
• If a transportation hire for service is provided, Automobile Liability with a minimum of $1,000,000 combined single limit (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 23)
• Texas Statutory Workers’ Compensation and Employers Liability with a minimum limit of $1,000,000 for Each Accident, Disease - Each Employee and Disease - Policy Limit (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 23)
• Professional Liability Insurance with a minimum of $1,000,000 per occurrence and $2,000,000 aggregate (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 23)
• Errors & Omissions $1,000,000 Cyber Liability $1,000,000 Privacy & Network Security $1,000,000 23 | P a g e (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 23)

Licenses and certifications

• Bond Surety Qualifications: The bonds must be issued by a corporate surety licensed by the State of Texas, listed on the U.S (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 17)
• The Vendor shall use only licensed transporters and disposal facilities and shall provide the City with copies of all manifests or disposal documentation upon request (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 20)
• (b) The Vendor is responsible for the disposal of all recovered spill material in accordance with EPA, Texas Commission on Environmental Quality (TCEQ), and any other applicable regulations (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 20)

Set-aside and participation goals

• §§ 2000d to 2000d-4) and related federal regulations, hereby notifies all Vendors that the City will affirmatively ensure that disadvantaged business enterprises (DBEs) and minority or female-owned businesses have a full and fair opportunity to participate in City contracts (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 21)

Contract term

• If the Vendor becomes debarred or suspended by the state or federal government during the term of this Agreement, the Vendor shall notify the City in writing within five (5) business days (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 15)

Pricing format

• In case of an error in extended pricing, the unit price shall govern and the extended totals and overall total will be corrected accordingly (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 5)
• The Vendor shall not be entitled to any adjustment in unit price or any other compensation for differences between the estimated quantities and the quantities actually ordered, and the City shall not be liable for any Vendor loss of anticipated profit on unused quantities (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 6)
• Invoices should reference the City’s PO number and clearly describe the goods or services provided, the quantity, unit price, and extended price for each line item (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 7)
• These representatives shall meet in person within a reasonable time (not to exceed 30 days after the City’s response to the claim notice) to attempt to resolve the dispute through negotiation (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 8)

Forms to return

• Conflict of Interest Questionnaire (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 8)
• Boycott of Israel (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 10)
• Boycott Israel (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 10)
• Drug-Free Workplace (City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf, p. 30)

Documents we read

• City of Garland Terms Conditions V1058 - OCA Rev - Services.pdf 33 pages
• REQ00002989 NTB PDF.pdf 3 pages
• REQ00002989 (Condenser Retube Project) Scope.pdf 17 pages
• REQ00002989 Specifications and Technical Scope.pdf 17 pages
• Olinger 1 Surface Condenser Instruction Manual.pdf 14 pages
• Sign-In Sheet for Pre-Bid.pdf 2 pages
• REQ00002989 - Question Answers from Pre-Bid Meeting.pdf 1 page