Rhode Island bid · open for prices

CMMS Software and Implementation

This bid is for computerized maintenance management system (CMMS) software and implementation for the University of Rhode Island across its Kingston, Narragansett Bay, W. Alton Jones, Providence, and off-campus locations in Rhode Island.

Due: November 25, 2026
Location: Rhode Island
Posted on: webprocure.proactiscloud.com
Notice ID: RFP27007086

What they need

SolutionVendor-hosted cloud CMMS covering assets, service requests, work orders, preventive maintenance, facilities, fleet, inventory, and reporting, with offline mobile access.
Users2 administrators, 30 occasional users, 125 daily users including 80 mobile users, and approximately 25,000 requesters; 50–60 peak concurrent users.
ScaleApproximately 8,774 assets, 5,550 unique part numbers, and 3 parts warehouses.
MigrationAsset data and photos from EKOS, Insite, and TRIRIGA, plus two years of active corrective work tasks and associated resources and attachments.
IntegrationsArcGIS Enterprise/Indoors 11.5, Microsoft 365, Adobe PDF, and data lake/warehouse connectivity at go-live. PeopleSoft and Workday integrations are excluded.
Security and supportMicrosoft Entra ID SSO, role-based access, encryption, production/test/development environments, and 99.95% uptime.
Implementation and pricingInclude configuration, testing, end-user/admin training, four weeks of post-launch support, travel, and itemized implementation plus three years of licensing, hosting, and support.

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You send a priceOne number, before November 25, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

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Past history: who won Maintenance & Repair work in Rhode Island

Recent federal contract awards (federal buyers) in the same industry in Rhode Island, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $5,621 to $23Kmiddle half of 15 recent awards · median $11K

Who won	Amount	Buyer	Date
Mgi, INC.AIR compressor and vacuum preventative maintenance	$54,524	Department of Veterans Affairs	Sep 2026
Macgregor USA INCAnnual gear trials for trawl gear certification ship henry bigelow OMAO-EXMPT-26-334	$26,193	National Oceanic and Atmospheric Administration	Sep 2026
Hiller LLCTo provide ALL labor, equipment, tools, and materials AS required to complete inspections and test of installe…	$5,500	U.S. Coast Guard	Aug 2026
Thermo Electron North America LLCJ066 - service agreement TWO (2) autotrace 280 systems	$15,572	Environmental Protection Agency	Aug 2026
Timken Gears & Services INC.RED gear sycamore	$29,323	U.S. Coast Guard	Jul 2026
Thermo Fisher Scientific Chemicals, INC.SEE page 2.	$15,534	Department of the Navy	Jun 2026
Filmtools INC.Video wall 1-YR planarcare plan	$7,597	Department of the Navy	Jun 2026
Brown Point Facility Management Solutions, LLCPast DUE invoices from previous contracts at mcguire hqcnew	$5,741	Defense Commissary Agency	May 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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Original listing

See the original on webprocure.proactiscloud.com ↗

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