Volume and term: 2,200 users annually over five years; provide annual per-user pricing, recurring fees, and one-time implementation and training costs.
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We write the bid, handle the paperwork, and submit it for you. No upfront fees.
Got it.
You send a priceOne number, before October 30, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.
Medical evaluations: Online respirator questionnaires reviewed by licensed healthcare professionals, clearance results within one business day, and follow-up evaluations as needed.
Fit testing: Qualitative and quantitative options compliant with OSHA 29 CFR 1910.134, with digital fit-test records.
Platform: 24/7 desktop and mobile access, multilingual support, self-service scheduling, reminders, multi-site administration, and real-time reporting.
Security and integration: HIPAA-compliant encrypted records, role-based access, daily backups, SOC 2 or equivalent certification, U.S. hosting and support access, and API integration with hospital systems.
Support: Dedicated account representative, onboarding and ongoing training, maintenance, and 24/7 technical support.
The basics
Due
October 30, 2026 12 days left
Where
Oregon
Posted on
OregonBuys
Solicitation
S-44300-00012830
What the solicitation documents require
We read the solicitation documents for this bid (9 documents, 102 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.
Due date and time
Schedule lists Opening (Proposal Due) as Tuesday, September 22, 2026 at 8:00 AM. All times are Pacific Time. (RFP Overview, p. 5)
How to submit
Submit the Proposal electronically through OregonBuys. (RFP Overview, p. 16)
Submit the detailed Price Proposal (Attachment E) as a separate electronic response file through OregonBuys. (RFP Overview, p. 19)
Questions deadline
Questions and requests for clarification are due Friday August 28th, 2026 at 3:00PM. (RFP Overview, p. 5)
Insurance
Contractor shall provide Technology Errors & Omissions insurance of not less than $4,000,000 per claim. (Attachment A, p. 13)
Set-aside and participation goals
Agency encourages participation of COBID-certified small businesses, including joint ventures or subcontracting with them. (RFP Overview, p. 31)
If there are subcontracting opportunities, the successful Proposer may be required to submit a Certified Disadvantaged Business Outreach Plan (Attachment F) before execution. (RFP Overview, p. 31)
Contract term
The initial term of the Contract is anticipated to be 5 years, with options to renew. (RFP Overview, p. 4)
Pricing format
Price Proposal should reflect a five year cost, with per unit costs for each of the next five years and an annual cost for each year based on 2200 units. (RFP Overview, p. 19)
Forms to return
Attachment E: Price Proposal must be submitted with the proposal. (Attachment E, p. 1)
Reference Check Form (Attachment D) must be completed by each reference and submitted with the Proposal. (RFP Overview, p. 19)
Attachment G, Responsibility Inquiry, must be completed and submitted prior to award. (RFP Overview, p. 19)
Scope highlights
Web-based respirator fit-testing service for the Oregon State Hospital. (RFP Overview, p. 4)
Medical evaluation must be conducted by a physician or other licensed health care professional (PLHCP). (RFP Overview, p. 11)
XL Eagle