VRF Cooling System Replacement

What the solicitation documents require

We read the solicitation documents for this bid (4 documents, 384 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.

Due date and time

• Bids are due November 3, 2026 at 2:00 PM (closing). The text gives no time zone. (S-DASOBO-00017473 - ITB, p. 3)

How to submit

• The Bid Package must be submitted through OregonBuys, and bidders must be registered in OregonBuys. (S-DASOBO-00017473 - ITB, p. 11)
• The agency may require hard copy originals of any documents in the electronic Bid Package at any time. (S-DASOBO-00017473 - ITB, p. 12)

Pre-bid meeting or site visit

• Voluntary pre-bid conference on October 14, 2026 at 9:00 AM Pacific at DPSST, 4190 Aumsville Hwy SE, Salem, OR 97317. Attendance is strongly recommended. (S-DASOBO-00017473 - ITB, p. 5)

Questions deadline

• Questions, requests for clarification and change, and solicitation protests are due October 23, 2026 at 4:00 PM. (S-DASOBO-00017473 - ITB, p. 3)

Bonds

• Bid security of 10% of the total Bid is required prior to Closing. (S-DASOBO-00017473 - ITB, p. 12)
• If the bid security is a bid bond, it must be on State Bid Security Form A-3, uploaded to OregonBuys. (S-DASOBO-00017473 - ITB, p. 12)
• The awarded bidder must furnish a Performance Bond and a Payment Bond, each for 100% of the awarded Contract. (S-DASOBO-00017473 - ITB, p. 15)

Licenses and certifications

• Bidders must be licensed with the Oregon Construction Contractors Board (CCB) before bidding. (S-DASOBO-00017473 - ITB, p. 18)
• Bidders must be registered in OregonBuys to do business with the State. (S-DASOBO-00017473 - ITB, p. 8)

Set-aside and participation goals

• Bidder must list any subcontractors certified under ORS 200.055 (disadvantaged, minority-owned, woman-owned, emerging small or veteran-owned) that it intends to use. (S-DASOBO-00017473 - ITB, p. 19)

Pricing format

• Pricing is by lump sum. Bids are compared on lump sum prices or lump sum base Bid prices. (S-DASOBO-00017473 - ITB, p. 13)

Forms to return

• Form A-1, Bidder Information and Certifications Form, uploaded to OregonBuys by the Bid Opening Date. (S-DASOBO-00017473 - ITB, p. 12)
• Form A-2, Pricing Form, uploaded to OregonBuys by the Bid Opening Date. (S-DASOBO-00017473 - ITB, p. 12)
• Form A-3, Bid Security Form, if the bid security is a bid bond. (S-DASOBO-00017473 - ITB, p. 12)
• Form A-4, First-Tier Subcontractor Disclosure Form, with the bid or by email within 2 working hours after the Bid Opening Date. (S-DASOBO-00017473 - ITB, p. 12)
• Acknowledgment of Addenda must be returned. (S-DASOBO-00017473 - ITB, p. 25)

Scope highlights

• VRF Cooling System Replacement at DPSST, under the listed Technical Specifications. (S-DASOBO-00017473 - ITB, p. 30)
• Provide the electrical system adjustments needed to meet Code and accommodate installation of the new work. (S-DASOBO-00017473 - Attachment B, p. 234)

Documents we read

• Pre-Bid Attendee List 2 pages
• S-DASOBO-00017473 - ITB 86 pages
• S-DASOBO-00017473 - Attachment B 281 pages
• S-DASOBO-00017473 - Attachment C 15 pages