Exhaust Fan Maintenance

1How and where to submit

• Only electronic quotes submitted via COMMBUYS using the Create Quote function are accepted; bids missing required attachments or bid deposit are rejected.Source: Bidders Instructions, page 2

2Deadline

• Bids must be submitted electronically on www.commbuys.com no later than November 18, 2026 at 10:00am.Source: Bidders Instructions, page 2

3Forms to fill out

• Bid bond
• Bid form
• Payment bond
• Performance bond

• Required forms: Authorized Signatory Form, Non-Collusion Form, and MA Tax Compliance Form.Source: Bidders Instructions, page 2
• A completed General Bid Form must be submitted with the bid.Source: Bidders Instructions, page 2

4Site visit

• Site visit is mandatory on November 9, 2026 at 10:00am; arrive at the Bourne Connery Gate by 9:15am. Email the project manager your intent to attend.Source: Bidders Instructions, page 2
• Security information must be submitted at least 48 hours before the site visit, and attendees must be REAL ID compliant.Source: Bidders Instructions, page 2

5Questions deadline

• Questions are due by November 13, 2026 at 10:00am, by email to the contracting officer.Source: Bidders Instructions, page 2

6Bonds and insurance

• A 5% bid bond must be uploaded with the completed General Bid Form if the bid is over $50k.Source: Bidders Instructions, page 2
• A Payment bond of 50% of project cost is required from the awarded contractor for projects exceeding $25K.Source: Bidders Instructions, page 1
• A Performance bond of 100% of the project cost is required for bids over $150K.Source: Bidders Instructions, page 2
• Awarded contractor must provide Liability Insurance information naming the Commonwealth as additionally insured before work starts.Source: Bidders Instructions, page 2

7Licenses you need

• Contractor and any subcontractors must have at least five (5) years in this type of business and hold all appropriate licenses and certifications, provided on request.Source: Scope of Work, page 2
• All apprentices must be registered with the Division of Apprenticeship Training (DAS).Source: Wage Determinations, page 29

8Pricing format

• Submit a completed General Bid Form with a lump sum cost for the project scope of work.Source: Bidders Instructions, page 2