Massachusetts bid · open for prices

Building Automation System Maintenance and Repairs

This bid is for campus-wide building automation system maintenance and repairs at Salem State University, 352 Lafayette Street, Salem, MA 01970.

Due: November 16, 2026
Location: Salem, MA
Posted on: COMMBUYS
Notice ID: BD-27-1103-1103C-SSU-135005

Please quote preventive maintenance, repairs, technical support, and on-call services for Salem State University's campus building control systems in Salem, Massachusetts.

Compatibility: Support the existing Honeywell WEBs / Niagara N4 system and its connected controllers and networks.
Maintenance: Check communications, calibrate sensors, test equipment controls, and provide service records and backups.
Support: Include at least eight hours of scheduled on-campus technical support each month and four hours of operator training each year.
Parts: Use new, current-production, compatible replacement parts unless the University approves an alternative.
Term: Five years, with up to two additional one-year renewals at the University's option.
Insurance: Commercial general liability, automobile liability, and workers compensation coverage with limits of at least $1 million per occurrence and $1 million total.

Please confirm availability and send your quote by November 16, 2026.

The original documents

Deadline: November 16, 2026

RFP SSU 2027-01 Building Automation System Maintenance and Repairs- Final.pdf PDF · 17 pages

See the original on www.commbuys.com

Bidding it yourself? Get the full package and submit on COMMBUYS before November 16, 2026.

What they need

SystemsHoneywell WEBs / Niagara N4 supervisor and JACE controllers across 11 campus buildings, with BACnet, LON, and Modbus networks.
MaintenanceTwo seasonal preventive maintenance visits annually, including calibration, controls testing, network diagnostics, alarms, schedules, trends, backups, and service reports.
Included supportEight on-campus technical support hours monthly, four operator training hours annually, and an initial system-health assessment and modernization plan within 90 days.
Repairs and responseProgramming, integration, and component repairs as authorized; 24/7 emergency coverage with 30-minute acknowledgment, one-hour remote response, and four-hour on-site response for critical outages.
QualificationsCurrent factory authorization for Honeywell WEBs and Niagara N4, factory-trained N4 personnel, and at least five years of comparable BAS service experience.
PricingFive-year term anticipated to start December 2026, with two optional one-year extensions. Include annual base pricing, fully burdened labor rates, after-hours rates, and minimum parts discounts from MSRP/list price without added material markup. Include required software, licenses, updates, and travel.
How longThe initial term is five (5) years. There are up to two additional one-year options, exercisable solely by the University, subject to appropriation and written amendment.Source: RFP SSU 2027-01 Building Automation System Maintenance and Repairs- Final.pdf, page 2

Can you do this job? Tell us your price.

We write the bid, handle the paperwork, and submit it for you. No upfront fees.

Got it.

You send a priceOne number, before November 16, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

Rather bid it yourself, under your own company? We write the full proposal for $19.99, your logo and company details on every page, ready to submit. See a real winning one.

What you have to submit

Pulled from the 1 solicitation document (17 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

Email proposals to rramos@salemstate.edu. The University invites electronic proposals.Source: RFP SSU 2027-01 Building Automation System Maintenance and Repairs- Final.pdf, page 1
The price proposal is a separate electronic submission, as directed in the final posting.Source: RFP SSU 2027-01 Building Automation System Maintenance and Repairs- Final.pdf, page 2

2Deadline

Technical and price proposals are due Monday, November 16, 2026, by 11am. Late submissions will be rejected. No time zone is stated.Source: RFP SSU 2027-01 Building Automation System Maintenance and Repairs- Final.pdf, page 1

3Forms to fill out

Price proposal
Technical proposal

Appendix C: Price Proposal Form.Source: RFP SSU 2027-01 Building Automation System Maintenance and Repairs- Final.pdf, page 2
Appendix D: Technical Proposal Forms.Source: RFP SSU 2027-01 Building Automation System Maintenance and Repairs- Final.pdf, page 2

4Site visit

Optional pre-proposal conference and site walk on November 9, 2026, at 10:am.Source: RFP SSU 2027-01 Building Automation System Maintenance and Repairs- Final.pdf, page 1

5Questions deadline

Written questions are due Monday, November 9, by 5pm, by email to rramos@salemstate.edu.Source: RFP SSU 2027-01 Building Automation System Maintenance and Repairs- Final.pdf, page 1

6Bonds and insurance

Commercial general liability, automobile liability and workers compensation are required. The limit is $1,000,000 per occurrence and $1,000,000 aggregate.Source: RFP SSU 2027-01 Building Automation System Maintenance and Repairs- Final.pdf, page 5

7Licenses you need

Refrigeration, plumbing, sheet metal, fire alarm or other licensed work must be done by properly licensed personnel where applicable.Source: RFP SSU 2027-01 Building Automation System Maintenance and Repairs- Final.pdf, page 4

8Pricing format

The price proposal is separate from the technical proposal. Award goes to the most advantageous responsible and responsive proposal, considering price and published evaluation criteria.Source: RFP SSU 2027-01 Building Automation System Maintenance and Repairs- Final.pdf, page 2
Each task quote must itemize the manufacturer, model or part number, quantity, list price, contract discount percentage, net unit price, extended price, labor class and rate, hours, and not-to-exceed cost.Source: RFP SSU 2027-01 Building Automation System Maintenance and Repairs- Final.pdf, page 6

Past history: who won Maintenance & Repair work in Massachusetts

Recent federal contract awards (federal buyers) in the same industry in Massachusetts, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $15K to $87Kmiddle half of 15 recent awards · median $42K

Who won	Amount	Buyer	Date
Malvern Panalytical INCService contract for epsilon spectrometer forecast OU73-FY26-059-NEW	$15,315	National Institute of Standards and Technology	Feb 2027
Covaris, LLCNhgri: 1-YEAR service plan for covaris R230 ultrasonicator.	$17,970	National Institutes of Health	Dec 2026
Hologic Sales and Service, LLCLAB analyzer services	$53,000	Department of Veterans Affairs	Dec 2026
Cpi Electron Device Business, INC.Assets in support of the NAS	$117,950	Federal Aviation Administration	Nov 2026
Teledyne Instruments, INC.Oa-oases-cssd-glcsb-wwrs (GE3) service and parts for duluth LAB gliders G2 "nakomis"-unit 338 and G3 "gavia"-u…	$90,091	Environmental Protection Agency	Nov 2026
Quanterix CorporationPm&s for VA boston akoya slide scanner	$41,532	Department of Veterans Affairs	Nov 2026
Marel, INC.Marel marine scale maintenance services (OR-FY26-02436)	$135,579	National Oceanic and Atmospheric Administration	Nov 2026
Fujifilm Healthcare Americas CorpFujifilm synapse cardiology pacs service and licenses for SLC	$84,023	Department of Veterans Affairs	Oct 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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