This bid is for an agenda management software solution for the City Clerk at 455 N. Main St, Wichita, KS 67202.
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What the job is
Solution: Comprehensive, fully integrated software for organizing, managing, publishing, and reporting on meetings and agendas.
Core Functionality: Collaborative editing, configurable approval workflows, version control, agenda auto-numbering, agenda locking, digital packets, minutes, voting, transcription, public portals, and records archiving.
Integrations: Website, YouTube, Municode, APIs/web services, video indexing, and third-party applications.
Accessibility and Security: ADA-compliant agendas, documents, and media, with role-based access, audit trails, encryption, backup, disaster recovery, and U.S.-based data hosting.
Services: Implementation, configuration, integration, data conversion, training, documentation, maintenance, and ongoing support.
Capacity: Support approximately 48 meetings per year with scalable volume and production, test, and training environments.
Pricing: Provide fixed one-time implementation costs, annual recurring costs, optional costs, and applicable hardware or licensing fees.
XL Eagle