Fire Pump Engine Replacement and Pump Repair

1How and where to submit

• Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year must be submitted to the State no later than July 31 of that year; otherwise Vendor may have to seek payment through the Illinois Court of ClaimsSource: Sheridan IFB replace and repair fire pump drive engine B-54270~5.docx, page 9
• BID REQUIREMENTS Only Electronic Submissions of Bids through BidBuy will be Accepted REQUIRED DOCUMENTS TO COMPLETE AND SUBMIT The Bidder shall submit the listed documents in BidBuy under the Attachments tab in the appropriate “Required Attachments” spacesSource: invitation-for-bid-vendor-instructions-and-requirements~15.docx, page 1
• Bidders are required to submit their response to the State’s solicitation through BidBuySource: invitation-for-bid-vendor-instructions-and-requirements~15.docx, page 2
• Any required attachments must be submitted via BidBuySource: invitation-for-bid-vendor-instructions-and-requirements~15.docx, page 2

2Forms to fill out

• Bid bond
• Performance bond

• Signature pageSource: Sheridan IFB replace and repair fire pump drive engine B-54270~5.docx, page 1
• Drug Free WorkplaceSource: vendor-disclosure~1.docx, page 8

3Site visit

• PRE-SUBMISSION CONFERENCE The Agency may conduct a Mandatory or Non-Mandatory Pre-Submission Conference, listed in the “Pre-Bid Conference:” field of the BidBuy postingSource: invitation-for-bid-vendor-instructions-and-requirements~15.docx, page 4

4Questions deadline

• BIDDER QUESTIONS AND AGENCY RESPONSE All questions, other than questions raised at Pre-Submission Conference, pertaining to this solicitation must be submitted in writing to the Information Contact no later than November 2, 2026Source: invitation-for-bid-vendor-instructions-and-requirements~15.docx, page 4
• All questions regarding the subcontracting goal must be directed to the Information Contact indicated in BidBuy no later than November 2, 2026Source: invitation-for-bid-vendor-instructions-and-requirements~15.docx, page 5

5Bonds and insurance

• If a Bid Bond is required, Bidder must submit the Bid Bond with their BidSource: invitation-for-bid-vendor-instructions-and-requirements~15.docx, page 5
• If a Performance Bond is required, Bidder must submit the Performance Bond to the Information Contact after contract executionSource: invitation-for-bid-vendor-instructions-and-requirements~15.docx, page 5

6Licenses you need

• SMALL BUSINESS SET-ASIDE In the Bulletin posting, if “Yes” is shown to the question “Is this a Small Business Set-Aside Procurement?”, then Bidder must be registered by the Illinois Small Business Set-Aside Program at the time Bids are due for the Bid to be evaluatedSource: invitation-for-bid-vendor-instructions-and-requirements~15.docx, page 4
• The bond must be from a surety licensed to do business in IllinoisSource: invitation-for-bid-vendor-instructions-and-requirements~15.docx, page 5
• The prequalification requirements of Sections 30-20 and 33-10 shall include the requirement that the bidder be registered with the Illinois Secretary of StateSource: vendor-disclosure~1.docx, page 5
• For construction contracts subject to 30-20 and 33-10 of the Procurement Code, Vendor shall be registered with the Secretary of State as part of the pre-qualification processSource: vendor-disclosure~1.docx, page 7
• Is your company represented by or do you employ a lobbyist required to register under the Lobbyist Registration Act (lobbyist must be registered pursuant to the Act with the Secretary of State) or other agent who is not identified through Step 2, Option A above and who has communicated, is...Source: vendor-disclosure~1.docx, page 15