This bid is for Workday HCM and Payroll implementation services in Santa Barbara, California, with project coordination at 260 N. San Antonio Road, Casa Nueva, Santa Barbara, CA 93110.
Due
November 6, 2026
7 days left
Location
Santa Barbara, CA
California
Posted on
Public Purchase
Notice ID
82000003
What they need
Scale and scheduleApproximately 4,745 FTEs across 23 departments; February 2027 start through July 2028 completion.
ConfigurationComplete HCM and Payroll configuration restart, including core HR, onboarding, benefits, compensation, talent/performance, learning updates, time tracking, absence management, security, and self-service.
PayrollApproximately 5,000 payments per biweekly cycle; 30 bargaining units, complex overtime rules, alternative schedules, and FLSA 7(k) work periods.
Data and integrationsMigrate employee, employment history, compensation, benefits, leave, and payroll data; implement required interfaces, including BenXcel and PensionGold.
Reporting and testingInclude 1,500 custom reporting hours, integration and acceptance testing, and two successful consecutive parallel payroll tests before go-live.
Staffing and travelAll work and data must remain in the United States. Include three one-week project manager visits, one onsite week per phase for SMEs, and two visits for integration/reporting staff; minimum 32 hours per onsite week.
Training and supportKnowledge transfer, training and change management assistance, plus at least 90 days of post-go-live support with a four-business-hour response for urgent payroll issues.
PricingProvide a fixed implementation price including data conversion and travel, with reporting hours and rates identified separately.
XL Eagle