California bid · open for prices

Toxicology Laboratory Instrument Maintenance and Repair

This bid is for toxicology laboratory instrument preventive maintenance and repair at 5570 Overland Ave., Suite 101, San Diego, CA 92123.

Due: December 3, 2026
Location: San Diego, CA
Posted on: sdbuynet.sandiegocounty.gov
Notice ID: 13462

Please quote preventative maintenance and repair services for toxicology laboratory instruments (any or all of 16 instrument groups) at the San Diego County Medical Examiner Department, San Diego, California.

Services: Annual preventative maintenance and repair of toxicology lab instruments, including Agilent 7890A gas chromatographs, 5975C mass spectrum detectors and 7693A automatic liquid samplers.
Scope: Bid on any one or all of the 16 instrument sections; every item in a section you bid on must be priced.
Term: Initial term ends December 31, 2027, with four one-year options through December 31, 2031.
Parts: Vendor supplies all parts, materials, tools, labor and travel; original manufacturer (OEM) parts to be used.
Schedule: Recommended preventive maintenance schedule due within 30 days after award.
Response: Service technician must be onsite within the response time set in the work hours section.

Please confirm availability and send your quote by December 3, 2026.

The original documents

Deadline: December 3, 2026

RFQ 13462 - Payment Schedule.xlsx XLSX · 10 pages
RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf PDF · 28 pages
RFQ 13462 - Attachment A - List of Toxicology Instruments.pdf PDF · 5 pages

See the original on sdbuynet.sandiegocounty.gov

Bidding it yourself? Get the full package and submit on sdbuynet.sandiegocounty.gov before December 3, 2026.

What they need

EquipmentAgilent 7890A/7890B GC and headspace systems, 5975C/5973 MSD systems, 1100/1200 HPLC systems, 8453 UV-Vis; Thermo GENESYS 150; Abbott i-STAT accessories; SCIEX API 3200, 3200 QTRAP, and 4500 QTRAP systems, including associated components and peripherals. Quotes may cover any subset.
MaintenanceOne PM visit annually per system; two annually for SCIEX mass spectrometers, with one annually for associated equipment. Include inspection, cleaning, calibration/performance verification, operational testing, and routine PM parts.
Repairs and supportAs-needed diagnostics, repairs, and remote support by manufacturer-trained or equivalently trained technicians using new OEM parts or approved equivalents. Acknowledge service requests within 24 hours; provide onsite service within 48 hours after determining it is needed, excluding weekends and holidays.
Hours and warrantyMonday–Friday, 7 a.m.–5 p.m. Pacific Time, excluding holidays. Minimum one-year warranty on replacement parts, installation labor, and repair labor; written service reports required.
PricingProvide annual pricing by covered system through December 2027 and for four optional years through 2031, including labor, travel, materials, and routine PM parts. Identify separate charges for repairs outside PM.
How longInitial term runs from the last signature to December 31, 2027.Source: RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf, page 19

Can you do this job? Tell us your price.

We write the bid, handle the paperwork, and submit it for you. No upfront fees.

Got it.

You send a priceOne number, before December 3, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

Rather bid it yourself, under your own company? We write the full proposal for $19.99, your logo and company details on every page, ready to submit. See a real winning one.

What you have to submit

Pulled from the 3 solicitation documents (43 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

Submit a complete original quote by electronic upload to BuyNet before the date and time listed in the Schedule.Source: RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf, page 2
If unable to use BuyNet, email the Contracting Officer or give the front desk a CD/DVD or printed quote marked with the RFQ number on the outside. Use only if BuyNet fails.Source: RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf, page 2
Quotes must be .pdf files signed with a handwritten signature by an authorized officer or employee.Source: RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf, page 2

2Forms to fill out

Return the forms included in the RFQ or posted on the County purchasing forms web page.Source: RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf, page 2
Signed Nondisclosure Indemnification Agreement and a separate CONFIDENTIAL/PROPRIETARY exhibit if any confidential information is included.Source: RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf, page 2
Draft Agreement exhibits: Exhibit A Statement of Work, Exhibit B Insurance Requirements, Exhibit C Payment Schedule.Source: RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf, page 18
Signature page of the agreement.Source: RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf, page 19

3Questions deadline

Send Questions in writing to the Contracting Officer through the Discussions function in BuyNet; late Questions may go unanswered.Source: RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf, page 2

4Bonds and insurance

Commercial General Liability on an occurrence basis, limits no less than $2,000,000 per occurrence.Source: RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf, page 27
Automobile Liability for owned, non owned and hired autos, limit no less than $1,000,000 each accident.Source: RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf, page 27
Workers' Compensation as required by California, and Employer's Liability with limits no less than $1,000,000 each accident.Source: RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf, page 27

5Pricing format

Offeror must enter a unit price for each item in the payment schedule and fill in only the unit price.Source: RFQ 13462 - Payment Schedule.xlsx, page 1
All cost and pricing information must be placed in the Cost/Price exhibit, inclusive of all proposed compensation.Source: RFQ 13462 Toxicology Laboratory Instrument PM packet.pdf, page 2

Past history: who won Maintenance & Repair work in California

Recent federal contract awards (federal buyers) in the same industry in California, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $26K to $145Kmiddle half of 15 recent awards · median $67K

Who won	Amount	Buyer	Date
Illumina, INC.Niaaa: service agreement: catalog SV1212001 for illumina product care liha 1 preventative maintenance plan - p…	$25,841	National Institutes of Health	Dec 2026
Emergency Vehicle Outfitting Company LLCBPA call - ncao vehicle UHF radio installation services	$26,880	Departmental Offices	Nov 2026
Pacific Instruments, INC.Pacific instruments card repair	$27,675	National Aeronautics and Space Administration	Nov 2026
Biosense Webster, INC.Carto 3 service/maintenance agreement	$145,000	Department of Veterans Affairs	Nov 2026
Terumo Cardiovascular Systems CorporationTerumo cardiovasculare equipment PMI	$41,580	Department of Veterans Affairs	Nov 2026
Desert Auto Group V, LLCVehicle repair	$9,551	U.S. Customs and Border Protection	Nov 2026
Beckman Coulter, INC.EO 14398 - this requirement IS for support services for pacific coastal and marine science center. preventive …	$16,985	U.S. Geological Survey	Nov 2026
Veteran Elevator Inspection Services, LLCVertical lift systems inspection and testing services	$12,990	Department of Veterans Affairs	Nov 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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