This bid is to plan and host the two-day Peer Pathways Workforce Development Conference in Washington State, USA, with the city and venue to be selected.
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What the job is
Dates and attendance: Two weekdays in August 2027; exact dates pending. Plan for up to 425 participants and presenters.
Venue: Provide three venue options with catering, AV, parking, and nearby lodging pricing. Include a general session room for 425 and nine breakout rooms: five for 30–40 people and four for 50–60 people, targeting total breakout capacity of at least 400.
Catering: Both days require light breakfast, coffee/tea, lunch, afternoon snacks, and water stations, with dietary accommodations.
Staffing: Provide at least four of your employees on site throughout the conference, plus registration, volunteer, and presenter support.
Additional coordination: Manage participant scholarships, lodging, travel assistance, and branded takeaways. Nearby hotels must accept applicable per diem rates.
Pricing: Provide itemized, all-inclusive pricing with taxes. The core services budget is capped at $235,000, with separate allowances of $25,000 for scholarships, lodging, and travel and $20,000 for branded takeaways.
XL Eagle