This bid is for Clean Heat rebate administration serving households in Seattle, Washington.
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What the job is
Program size and term: Approximately 300–350 oil-to-heat-pump conversions annually through December 2030; potential expansion to 200 gas conversions annually, heat pump water heaters, and electric cooking, subject to funding.
Rebate processing: Advance instant rebates to installers, ensure savings reach customers, stack available incentives, and request reimbursement monthly.
Equipment: Distribute ductless, mini-split, and central air-source heat pumps rated at least HSPF2 8.5 and SEER2 15.2, meeting local residential noise limits, with multiple equipment and brand options.
Installer network: Local office within 50 miles of greater Seattle and distribution to at least 10 Seattle-area installers; provide annual orientation, ongoing support, and outreach to women- and minority-owned contractors.
Administration: Verify eligibility documents, securely manage participant data, report spending and outcomes, and conduct resident marketing and education.
Experience and pricing: At least three years managing installer networks and rebates, plus one similar completed contract. Provide an all-inclusive fixed-price quote with a breakdown of incentives, administration, marketing, and training costs.
XL Eagle