Texas bid · open for prices

On-Site Dental Services

This bid is for on-site dental services for residents at Rio Grande State Supported Living Center, Building 504, 1401 S. Rangerville Rd., Harlingen, TX 78552.

Due: November 19, 2026
Location: Harlingen, TX
Posted on: Texas ESBD
Notice ID: HHS0018095

Please quote on-site dental services for residents at Rio Grande State Supported Living Center, Building 504, 1401 S. Rangerville Rd., Harlingen, TX 78552.

Services: As-needed exams, cleanings, fluoride, dental imaging, gum evaluations, deep cleaning, simple extractions, and individual assessments and counseling.
Schedule: Start upon award and continue through August 31, 2027; regular hours are Monday–Friday, 8 a.m.–5 p.m. Central.
Response: Respond to service calls within two hours and arrive on-site for emergencies within one hour.
Qualifications: At least two years of relevant experience, a current Texas dental license, and DEA registration.
Insurance: Professional liability coverage of at least $1 million.
Supplies: Provide necessary personnel, equipment, and materials; the facility supplies routine consumables.

Please confirm availability and send your quote by November 19, 2026.

The original documents

Deadline: November 19, 2026

52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf PDF · 39 pages
Exhibit A Affirmations.pdf PDF · 14 pages
Exhibit B PCS 111 T's&C's No DUA.pdf PDF · 35 pages
Exhibit C Pricing Sheet HHS0018095.xlsm XLSX · 4 pages
Exhibit D Bidder Reference Qualifications Form (01-21-26).pdf PDF · 5 pages
Exhibit E Online Bid Room Information.pdf PDF · 2 pages
Exhibit E1 PCS Map Directions.pdf PDF · 2 pages
Exhibit F Form 4109 Application for TIN.pdf PDF · 2 pages

See the original on www.txsmartbuy.gov

Bidding it yourself? Get the full package and submit on Texas ESBD before November 19, 2026.

What they need

ScopeAs-needed exams, cleanings, fluoride, dental imaging, periodontal evaluation, scaling and root planing, simple extractions, and individualized assessments and counseling.
PricingProvide separate all-inclusive rates for 4–5 patients per half-day session during regular hours and outside regular hours. Medicare/Medicaid must be billed first, with remaining eligible charges billed at Medicare/Medicaid rates.
ScheduleStart upon award through August 31, 2027; regular hours Monday–Friday, 8 a.m.–5 p.m. Central. Respond to service calls within two hours and arrive on-site for emergencies within one hour.
QualificationsAt least two years of relevant experience, current Texas dental license and DEA registration, and professional liability coverage of at least $1 million.
SuppliesProvide necessary personnel, equipment, and materials; routine consumables are supplied by the facility.
Required site visitAttend November 6 or November 9, 2026, at 8 a.m. Central; enter through entrance #1 and check in at Building 504. Advance attendance notification is required.

Can you do this job? Tell us your price.

We write the bid, handle the paperwork, and submit it for you. No upfront fees.

Got it.

You send a priceOne number, before November 19, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

Rather bid it yourself, under your own company? We write the full proposal for $19.99, your logo and company details on every page, ready to submit. See a real winning one.

What you have to submit

Pulled from the 8 solicitation documents (103 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

Submit the response by e-mail and make sure HHSC receives it before the Response Deadline.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 36

2Deadline

Responses must be received by November 19, 2026, 10:30 AM Central Time.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 1

3Forms to fill out

Return the signed Solicitation Addendum Acknowledgement Form with the response.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 10
Exhibit A: HHS Solicitation Affirmations.Source: Exhibit A Affirmations.pdf, page 1
Exhibit C: Pricing Sheet.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 27
Exhibit D: Bidder Reference and Contractor Qualifications Form.Source: Exhibit D Bidder Reference Qualifications Form (01-21-26).pdf, page 1
Exhibit F: Form 4109 Application for Texas Identification Number, if applicable.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 39

4Site visit

Attendance at one mandatory on-site visit is required: November 6, 2026 at 8:00 AM or November 9, 2026 at 8:00 AM Central Time.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 1

5Questions deadline

Questions and clarification requests are due by e-mail by November 10, 2026, 1:00 PM Central Time.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 1
Questions must be e-mailed to the Sole Point of Contact with the IFB number and title in the subject line and body.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 10

6Bonds and insurance

Employer's liability: $1,000,000 each accident, $1,000,000 each employee for disease, and $1,000,000 disease policy limit, plus workers' compensation.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 30
Commercial general liability: $1,000,000 per occurrence and $2,000,000 general aggregate, on an occurrence basis.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 30
Commercial automobile liability: $1,000,000 combined single limit per accident for owned, hired and non-owned vehicles.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 30
Professional liability errors and omissions insurance of not less than $1,000,000.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 30
Umbrella liability insurance of not less than $1,000,000.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 30

7Pricing format

Pricing is submitted on Exhibit C Pricing Sheet, and the pricing is all-inclusive.Source: 52900 IFB HHS0018095 PCS 137 Formal IFB_ JL.pdf, page 27

Past history: who won Janitorial & Cleaning work in Texas

Recent federal contract awards (federal buyers) in the same industry in Texas, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $17K to $137Kmiddle half of 14 recent awards · median $26K

Who won	Amount	Buyer	Date
Fordhall Technology Solutions LLCNcrme cleaning services base plus 4 option years	$194,642	Department of Veterans Affairs	Nov 2026
the Green Technology Group, LLCJanitorial services	$164,532	Department of Veterans Affairs	Oct 2026
Harmonbk LLCJanitorial services ---------- comments: funding detail: 1900-2026--19___610690000-3093-IBWC-309314-3723-FY26R…	$5,844	International Boundary and Water Commission: U.S.-Mexico	Oct 2026
Nixon Uniform Service INCBase galveston medical scrub cleaning services	$9,689	U.S. Coast Guard	Oct 2026
S3 Solutions One LLCJanitorial services -supervisor office (lufkin, TX) national forest & grasslands	$21,368	Forest Service	Oct 2026
C&c Cleaning Solutions LLCSAM houston ranger district - janitorial service	$16,840	Forest Service	Oct 2026
Manuel Huerta Jr.EO 14398 - deep cleaning and janitorial services	$54,000	Department of Veterans Affairs	Sep 2026
Sage Synergy CorporationJanitorial services - dallas-ft. worth national cemetery	$41,800	Department of Veterans Affairs	Sep 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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