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Fire Alarm System Upgrade

This bid is for a complete fire alarm control panel and system upgrade at Region 18 Education Service Center, 2811 LaForce Blvd, Midland, TX 79706.

Due: November 18, 2026
Location: Midland, TX
Posted on: Ionwave
Notice ID: R18-2026-10-000066

What they need

Turnkey scopeInclude design, permits, equipment removal, installation, wiring, programming, building-system interfaces, testing, commissioning, training, and as-built documentation.
Control equipmentApproximately 1 addressable panel with battery backup, 2 remote annunciators, and 4 notification power extenders; dedicated LTE or newer cellular communication, fully independent of the facility network.
Detection and controlsApproximately 148 smoke detectors, 22 heat detectors, 21 pull stations, 170 bases, 5 monitoring modules, 6 control relays/output modules, and 2 door holders.
Notification devicesApproximately 1 weatherproof horn/strobe, 68 wall strobes, 50 ceiling strobes, 11 ceiling horns, and 63 wall horns/strobes.
Site verificationMandatory inspection available November 2–17, 2026, 8:00 a.m.–4:30 p.m.; verify quantities and wiring reuse before quoting. Maintain fire protection during work in the occupied facility.
Qualifications and scheduleCurrent Texas fire alarm contractor registration, licensed planning superintendent, and at least 5 years in business under the same name; minimum 2-year parts and labor warranty. Target completion: March 31, 2027.
PricingProvide itemized turnkey pricing, any activation fee, and an all-inclusive monthly rate for 24/7 monitoring and cellular service, with equipment lead times and installation schedule.

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You send a priceOne number, before November 18, 2026.
We bid itXL Eagle submits the bid as the main contractor.
You do the workIf it is awarded, you do the job as our subcontractor.

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What you have to submit

Pulled from the 2 solicitation documents (14 pages). Each item links to the page it came from. Check the originals and any amendments before you bid.

1How and where to submit

All proposals must be submitted prior to the scheduled time at Region 18 ESC eBid website (esc18.ionwave.net)Source: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 4
Faxed and emailed proposals will not be consideredSource: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 4
Once a selection is made and Region 18 ESC has the intent to award, the successful respondent will be required to submit Form 1295 to the State of Texas electronically prior to executing the agreement or purchase orderSource: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 12

2Deadline

Proposals must be submitted by 12:00 p.mSource: Legal Notice - R18-2026-10-000066 (Fire Alarm Control Panel & System Upgrade).pdf, page 1
November 2 - November 17, 2026 Due DateSource: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 3
Submission of Bid Proposal In order to be considered for award, the bid proposals will be accepted via the Region 18 Education Service Center eBid website (esc18.ionwave.net) no later than 12:00 p.mSource: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 4

3Site visit

November 13, 2026 - 12:00 pm (CST) Site InspectionSource: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 3
Site Inspection A mandatory site inspection will be available November 2, 2026 through November 17, 2026, 8:00 am 4:30 pmSource: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 4

4Questions deadline

October 29, 2026 - 8:00 am (CST) Questions DeadlineSource: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 3

5Bonds and insurance

Professional Liability / • $1,000,000 Each ClaimSource: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 9
Must cover errors, omissions, Errors & Omissions (E&O) • $1,000,000 Policy Aggregate or negligent acts arising from fire alarm design, engineering, system programming, testing, and commissioningSource: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 9
Workers’ Compensation & • Statutory Limits (Texas)Source: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 9
Applies to all personnel Employer’s Liability • $1,000,000 Each Accident performing work under this • $1,000,000 Disease - Policy Limit agreement in compliance with • $1,000,000 Disease - Each the Texas Workers' EmployeeSource: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 9
Umbrella / Excess Liability • $2,000,000 Each OccurrenceSource: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 9

6Licenses you need

Nonperformance & Contractor Personnel Contractor shall use properly licensed, trained, and identifiable personnel and observe Region 18 ESC safety and conduct rulesSource: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 6

7Pricing format

Proposal Content The following documents are REQUIRED and MUST BE SUBMITTED WITH BID PROPOSAL: ● Itemized firm-fixed-price sheet showing design, permits, equipment, labor, demolition, wiring, programming, testing, training, and total turnkey cost, plus the recurring monthly monitoring service...Source: R18-2026-10-000066 (Fire Alarm System Upgrade).pdf, page 8

Past history: who won Inspection & Testing work in Texas

Recent federal contract awards (federal buyers) in the same industry in Texas, from USAspending.gov. These are comparable jobs, not earlier rounds of this exact solicitation.

Typical award: $13K to $454Kmiddle half of 14 recent awards · median $34K

Who won	Amount	Buyer	Date
-Fs Water Specialist LLCPerform monthly water system compliance monitoring & reporting PER SOW for the LBJ work center, national fores…	$9,750	Forest Service	Oct 2026
Accredited Labs, INC.Annual weight SET calibration	$17,522	Environmental Protection Agency	Oct 2026
Inductive Automation, LLCIgnition	$11,300	International Boundary and Water Commission: U.S.-Mexico	Oct 2026
Food Safety Net Services, Ltd.Support services for USG food donations: 2000007870/4400001434/4300015398/LAB analysis charges-ams	$706,374	Agricultural Marketing Service	Oct 2026
Texas A&m Transportation InstituteContract for mash crash tests for steel backed timber (sbt) guardrail systems (terminal, transition, roadside …	$558,403	Federal Highway Administration	Oct 2026
Texas A&m University-Corpus ChristiGenome sequencing, PI salary, fringe, indirect costs in accordance with the statement of work	$36,000	National Oceanic and Atmospheric Administration	Oct 2026
Southwest Research InstituteTitle - technology showcase facility and support services for arpa-es coolerchips program	$281,653	Department of Energy	Sep 2026
Baylor College of MedicineNhlbi trans-omics for precision medicine (topmed) for the centralized omics resource (core) - 2026 task order	$3,828,379	National Institutes of Health	Sep 2026

Losing bids are not made public on most government buys, so only the winner and price are shown.

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Files (2)

Legal Notice - R18-2026-10-000066 (Fire Alarm Control Panel & System Upgrade).pdf ↗PDF · 1 page
R18-2026-10-000066 (Fire Alarm System Upgrade).pdf ↗PDF · 13 pages

See the original on Ionwave ↗

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