This bid is for event planning and management support for cybersecurity education and training events across Texas.
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What the job is
Event types: In-person, remote, and hybrid conferences, summits, and awareness events.
Event scale: Major events may include about 500 attendees, 100+ exhibitors/sponsors, and up to 1,000 total participants.
Exhibitor management: Registration, payment processing, communications, check-in, booth tracking, and coordination for approximately 150-225 exhibitors.
Venue and vendors: Venue coordination, A/V, catering coordination, decorators, permits, insurance, walkthroughs, and on-site logistics.
Registration and speakers: Online registration, attendee database, confirmations, speaker outreach, speaker materials, travel logistics, and rehearsals.
Materials and reporting: Signage, badges, brochures, event materials, mobile app support if needed, monthly progress reports, and post-event financial reporting.
XL Eagle