Campus Sponsorship Asset Valuation

What the solicitation documents require

We read the solicitation documents for this bid (3 documents, 53 pages). Each item shows the file and page it came from. Check the original documents and any addenda before you bid.

Due date and time

• Proposals must be received before 2:00 p.m. Central Time, Tuesday, October 27, 2026. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 1)

How to submit

• Sealed proposals by mail or express to Procurement Dept, Attn: Brandi Gilbert, Box T-0600, Stephenville, TX 76402, or hand delivered to 201 Saint Felix Street, Stephenville, TX 76401. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 1)
• Electronic response is also accepted through the SciQuest portal (bids.sciquest.com). Show the RFP number, opening date and time on the return envelope. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 1)

Questions deadline

• Written questions are due September 23, 2026. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 14)

Bonds

• A Performance Bond and Payment Bond may be required in the full amount of the Contract amount. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 23)
• The cost of obtaining performance and payment bonds must be included in proposal pricing as a separate line item. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 24)

Insurance

• Excess/Umbrella Liability coverage of at least $5 million per occurrence and in the aggregate (Attachment D). (ESBD_562274_1792087825924_04-TARLTON-RFP-0024 Addendum #1.pdf, p. 5)
• Workers' compensation (statutory) with Employers Liability of $1,000,000 each accident, $1,000,000 disease per employee and $1,000,000 disease policy limit. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 29)
• Business auto liability on owned, non-owned and hired autos, at least $1,000,000 combined single limit per accident. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 29)
• Commercial general liability: $1,000,000 each occurrence, $2,000,000 general aggregate, $1,000,000 products/completed operations, $1,000,000 personal/advertising injury. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 29)

Set-aside and participation goals

• A HUB Subcontracting Plan (HSP) is required; Tarleton's HUB goal is 2%. (ESBD_562274_1792087825924_04-TARLTON-RFP-0024 Addendum #1.pdf, p. 5)
• The Self-Performing Method may be used if the respondent will perform the entire contract with its own employees and resources. Any subcontracting must meet good-faith-effort requirements. (ESBD_562274_1792087825924_04-TARLTON-RFP-0024 Addendum #1.pdf, p. 5)

Contract term

• Project term is approximately four to six months starting on or about the anticipated kickoff date. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 5)

Forms to return

• Return the HUB Subcontracting Plan. (ESBD_562274_1792087825924_04-TARLTON-RFP-0024 Addendum #1.pdf, p. 5)
• Return the Drug-Free Workplace form. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 3)
• Return the Non-Collusion Affidavit. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 3)
• Return the Felony Conviction Notice. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 3)
• Return the Addenda Acknowledgement. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 25)

Scope highlights

• Identify and value campus-wide sponsorship assets, advise on a coordinated campus signage network, and build a maintainable database of sponsorship opportunities. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 4)
• Hold a kickoff meeting to confirm objectives, scope boundaries, decision rights and points of contact. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 7)
• Prepare a project charter and detailed work plan. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 7)
• Provide a primary project manager and a secondary contact. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 7)
• Provide written status reports at least biweekly. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 7)
• Deliver a Comprehensive Sponsorship Asset Inventory documenting potential sponsorship assets across academic, administrative and student-facing areas. (ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf, p. 7)

Documents we read

• ESBD_562274_1790178297368_Campus Sponsorship Asset Valuation Final.pdf 31 pages
• ESBD_562274_1790178298486_ServicesAgreementGlobalTemplate.pdf 16 pages
• ESBD_562274_1792087825924_04-TARLTON-RFP-0024 Addendum #1.pdf 6 pages